Education Council

Education Council (also known as EdCo) is an internal governance body of Okanagan College as required by the College and Institute Act. Education Council considers curriculum and educational policies relating to students, standards, planning and operations.

In carrying out the business of Education Council, members exercise their best individual judgment in accordance with the Okanagan College Mission, Vision, Values and Strategic Directions. All eligible members vote freely on all issues considered by Education Council regardless of their association with a particular portfolio/area of the institution.

Council meets on a monthly basis except during July and August. During the summer, and other breaks, the Operations Standing Committee deals with matters requiring action. The Operations Standing Committee is subject to the authority of Education Council and its work is reviewed and ratified by Council.

Other Education Council Standing Committees provide in-depth curriculum (the CPR committees), academic policy (ARP), and calendar review (CCC). These standing committees make recommendations to Education Council and Council relies on its standing committees to ensure appropriate program area expertise as well as the independent perspective provided by additional members from outside the program area. All standing committees report directly to Education Council.

In December 2005, the Okanagan College Education Council officially took over from an Interim Education Council in place during the transition from Okanagan University College (OUC) to Okanagan College.

Okanagan College Education Council has its roots in the Okanagan University College Education Council. The OUC Education Council met for the first time in February of 1995 following substantial changes to the College and Institute Act of British Columbia (“the Act ”). These changes to the Act included the establishment of a bicameral system of institutional governance in which the Board of Governors and Education Council were assigned roles and responsibilities.

OUC Education Council met monthly on a regular basis from February 1995 until April 2005. On March 17, 2004, the BC government announced the  2005 dissolution of OUC and the institution was placed under the control of a government-appointed Public Trustee.

The South Kelowna, Vernon, Penticton, and Salmon Arm campuses of OUC became the new Okanagan College and the Okanagan College Interim Education Council was formed with faculty, staff and students elected to the former OUC Education Council and moving to Okanagan College. To ensure representation from all regions and representative groups, a small number of volunteers were also named to the Interim Education Council. These members, as well as administrators named by the Okanagan College President, met from May to November of 2005.

Following elections, the formally-constituted Okanagan College Education Council began work on December 7, 2005. 

The bylaws under which Education Council operates are available.

While some members of Education Council are appointed, others are elected. Faculty (10 seats) and support staff (two seats) elections take place in the spring; student (four seats) elections take place in the fall. The election rules are available. Read the Election rules.

Education Council Bylaws

Education Council Forms

Meeting Schedule and Deadline

Members of the 2019-2020 Education Council

Under the province’s College and Institute Act, an Education Council consists of 20 voting members, representing the following areas:

     (a) 10 faculty members, elected by the faculty
     (b) Four students, elected by the students
     (c) Two support staff, elected by the support staff
     (d) Four educational administrators, appointed by the College’s President

Chair - Christopher Newitt  

Vice-Chair - Danny Marques

Faculty Representation

   Arts – Chris Newitt
   Business – Svan Lembke
   Foundational Programs - Amanda Krebs
   Health & Social Development – Catherine Farrow 
   Science/Technology – Youry Khmelevsky
   Trades – Danny Marques

   Shuswap Revelstoke – Tim Walters
   North Okanagan –  Glen Coulthard
   Central Okanagan – Vladimir Neykov
   South Okanagan Similkameen – Nicole Davis

Student Representation
    Shuswap Revelstoke – Scott Stirling (to Oct. 31, 2020)
    North Okanagan – 
    Central Okanagan – Rachel Wehrmann (to Oct 31, 2020)
    South Okanagan Similkameen – Choi Leong (to Oct 31, 2020)

Staff Representation 
    Support Staff -  Bobbie Wyatt
    Support Staff - Michelle Somerville  

Educational Administrators
    Vice President, Academic – Dr. Andrew Hay
    Dean, School of Business  – William Gillett
    Director, Continuing Studies – 
    Director, Library Services – Ross Tyner

Non-voting Members
    President – Jim Hamilton
    Registrar and Secretary to Education Council – Bob Burge 
    Board of Governors representative – Shelley Cook 

Approved Items and Minutes

Please note that many of the items in these documents need Board of Governors approval as well. Even though Education Council may have approved them, the items are not to be implemented until the Board of Governors has approved them.

In most months, Education Council meets at the beginning of the month and the Board of Governors meets at the end of the month. Note the Board of Governors does not meet in February, July, August, and December and the April and October Board of Governors meetings do not usually approve curriculum.

Educational Council Forms

Instructions: The forms are in PDF form fillable format. Select the form you require and save to your local folder. Adobe Acrobat Reader version 10 or higher, or Adobe Pro version 9 or higher on a Windows operating system is required to use these forms. If you have problems with these forms please contact the Education Council Chair.

Courses:

Programs:

Cross-listed courses have the same course title, calendar description, course content, level (first digit of the course number), and credit value, but subject codes and course numbers may differ. Cross-listed courses are identified as such in the Okanagan College Calendar.

  • Cross-listing proposals must have the approval of all relevant departments, portfolio curriculum review bodies, Education Council standing committees, and Education Council.
  • Course content, calendar description, format, contact hours, methods of evaluation, and selection and recommended assignment of faculty will reside with the originating department.
  • A full calendar description will be provided for the courses in all departments using the cross-listed course. The course description for XXX should conclude “This course is also offered as YYY. Students with credit for YYY cannot take XXX for further credit.”
  • Okanagan College will maintain a table of cross-listed courses to ensure:
    • Credit will be granted only once for the cross-listed courses.
    • Students will continue to meet program requirements for the number of courses taken outside the portfolio or outside the area of specialization.
    • A cross-listed course may only be used once to meet the requirements for a Major/Minor/Emphasis/Specialization/Option.
  • The costs involved in offering a cross-listed course will be negotiated between the departments.
  • Faculty members capable of teaching the cross-listed course need only exist in one department.
  • Okanagan College will maintain a record of the consultation and agreement between the cross-listing departments.

Past practice has been to limit the calendar description to 60 words or less. This is not so much a requirement now that the calendar is online. The new course and course revision forms both tell you how many words you have provided in your description but do not limit you if you need a longer description.

The calendar description should be placed on your course outline. A technique some are using to provide additional information about the course is to add a portion to the course outline, immediately following the calendar description and separated from it by a heading (Course content, or Additional description, or Additional information), which provides expanded or additional information about the course. For example, for a computing course, you may wish to provide information about the software being used. For an English course, you may wish to describe a specific approach or emphasis you will be using. For a Topics course, you should provide details of the specific topic(s) being considered.

If you are developing policies which need to be approved by the Academic Regulations and Policy (ARP) standing committee and then Education Council, the template policy is available here and its cover page is available here. Both are docx files, at least for the moment.

Curriculum and Calendar Management (CCM) Project

Okanagan College has contracted with Kuali to implement their integrated Curriculum and Catalog Management solution. Note that while catalog and calendar are used interchangeably, Okanagan College will use calendar when referring to the calendar.

This webpage will provide the Okanagan College community with information on the status of the project.

CCM is an Education Council project involving the participation of Education Council, Portfolio Deans/Offices, Registrar’s Office, and IT Services.

CCM Steering

Scope

  • provides support, guidance and oversight of the project
  • provides policy guidance to the Policy and Project Teams
  • reviews and monitors the strategic direction of the project, including risks and timeline
  • makes decisions to support successful implementation

Members

  • VP Education (Chair) - Andrew Hay
  • EdCo Chair - Chris Newitt
  • Registrar - Bob Burge
  • IT Director - Jordan Perrey
  • Admin Support: EdCo Assistant - Maddy Welsh 

Meetings

  • expected to be monthly, depending on the phase of the project

CCM Project Team

Scope

  • work with Kuali to develop the detailed, task-based project plan
  • define and implement the technical aspects of the project
  • create sub-groups, as needed, involving subject matter experts relevant to the phasing of the project
  • oversees the development of the training plan and pilots

Members

  • Registrar (Chair) - Bob Burge
  • Associate Registrars - Inga Wheeler and Allan Hickey
  • IT Manager - David Birch
  • IT Director - Jordan Perrey
  • EdCo Chair - Chris Newitt
  • EdCo Assistant - Maddy Welsh 

Meetings

  • expected to be every week, depending on the phase of the project

CCM Policy Team

Scope

  • adhere to the terms of reference for the EdCo Curriculum Criteria and Calendar Committee
  • review, set, define and implement the policy aspects of the project
  • creates sub-groups, as needed

Members

  • EdCo Chair (Chair) - Chris Newitt
  • Registrar - Bob Burge
  • VP Education - Andrew Hay
  • members of EdCo Curriculum Criteria and Calendar Committee - Brenda Ridgeley, Danny Marques, Ross Tyner, Inga Wheeler
  • Admin Support: EdCo Assistant - Maddy Welsh 

Meetings

  • expected to be every week, depending on the phase of the project

The project timeline is currently under review.
The implementation Kick Off with Kuali is scheduled for 13 September 2019. 

  • Create and manage your institution’s custom courses, programs, and other learning experiences, from simple to complex.
  • Establish clear, cross-checked course parameters like learning objectives, requisites, and dependencies.
  • Access powerful, cloud-based workflow automation and approval processes to reduce administrative overhead and connect decision-makers; in other words, say goodbye to paper forms, buried emails, walks across campus, and other barriers to progress.
  • Quickly find current—and past—course information with intuitive search and sort functionality.
  • Use provided templates or easily customize the tool to meet your organization’s ever-changing requirements, without having to change the software code.
  • Leverage your information in unlimited ways—download a CSV file, view in reports, or connect via simple APIs to campus and student information systems to ensure accurate and consistent data.
  • Automatically convert your curricular information into clean, well-designed catalogs ready for print or digital use.
  • Easily customize academic catalogs to match your institution’s branding.
  • Organize and display information by program, major or course.
  • Showcase each course’s unique characteristics with a detailed description, learning objectives, credit hours, requisites and more.
  • Allow users to find courses quickly and easily with robust, predictive search
  • Add additional content to your catalog like policies and procedures, marketing materials, a letter from the president, department info, addenda, a campus directory and more.
  • Partner with you to understand the institution’s key business goals and drivers, systems and business processes, and institutional culture.
  • Conduct a business process analysis, a careful review of your legacy data, and an investigation of all desired integration points.
  • Use this understanding to configure and test the system to meet your needs.
  • Provide assistance migrating legacy data into Kuali and reconcile for completeness and accuracy.
  • Provide consulting and guidance to assist you to design and develop required integrations.
  • Plan and execute a smooth go-live and transition from legacy systems to Kuali.
  • Provide implementation management services to ensure that all tasks are completed according to the approved project timeline.