Greening Your Event

Event Planning and Protocol
Greening Your Event Okanagan College

Tips for Greening Your Event

Promotional Materials
  • Where possible, use electronic advertising, promotion and invitations
  • Let guests know you are greening your event and encourage their participation
  • Create signage and flyers that can be reused at future events
  • Use Forest Stewardship Council of Canada (FSC) certified paper
  • Choose recyclable party favors and with minimal packaging
  • Train all of your event staff and volunteers in waste reduction and recycling
  • Donate or recycle unwanted giveaways, decorations, and other party supplies
  • Use cloth or sturdy plastic tablecloths that can be cleaned and reused
  • Avoid disposable decorations (paper doilies, plastic figurines, glitter, etc.)
  • Choose reusable and sustainable centerpieces that guests can take home (potted plants, local pesticide-free flowers, tree branches, fruit, etc.)
  • Choose entertainment and games that produce little or no waste
  • Buy efficient LED string lights and rechargeable LED candles instead of wax candles or tea lights
  • Give decorations away as table prizes at the end of the event
Food and Drink
  • Purchase seasonal/locally-grown/organic/free-range foods, fair trade coffee and tea, and local beer and wine
  • Offer substantial, appealing vegetarian meals, which have a lower carbon impact
  • Serve finger foods that aren't individually wrapped and don't require utensils (fruits, vegetables, cheese, crackers, etc.)
  • To save energy, serve food that does not require heating or refrigeration
  • Have dishes delivered in returnable, recyclable, or compostable containers and/or purchase items in recyclable bulk containers
  • Serve condiments (sugar, salt, creamer, ketchup, jelly, etc.) in bulk containers
  • Decline disposable plates, cups, silverware, and napkins when placing orders or use products such as Aspenware
  • Avoid plastic coffee stirrers, straws, and toothpicks (or use compostable product or silverware if necessary)
  • Request that your caterer/supplier follow these suggestions
  • Ensure appropriate recycling, compost and garbage bins are available for responsible waste removal
Quick Links
Event Timeline
Speaking Protocol
Event Plan
Promoting Your Event
Print Materials
Catering and Alcohol
Seating Plan
Greening Your Event
Event Planning Resources
Okanagan College
Event Checklist

Ask An Expert