Camp OC

Camp OC Important Info and FAQs

Please refer to the sections below to address common questions about Camp OC policies and procedures. 

 

Registration Process and Consent Forms

If the camp your child wants to attend is full, please add their name to the waitlist as we do our best to adjust schedules and create new camps to accommodate as many campers as possible.

 Please note the Camp OC Wait List policy:

If a spot becomes available, an email will be sent out and the spot will be filled on a first-come-first-served basis. This email will be sent at 6pm every Monday, to everyone on the waitlist, with instructions on how to proceed. You must reply via email (phone messages or in person will not be accepted) if you are interested in the spot. We will respond the next day to let you know if your child is registered and arrange payment.

We design camps to fit each age group’s need and learning levels. We do not allow campers to register in an incorrect age group or camp, as the camp experience will not be ideal for the child as well as other children in the camp.  

We do check age requirements, so if you register your child in the incorrect age group, you will be contacted.

If, due to medical exceptionalities, you feel your child would do better in a certain age group, please contact the Camp Coordinator at your campus to discuss. 

Yes. We want your child to have a positive experience at Camp OC, therefore, it is important that we are alerted of any medical condition that may affect your child’s safety at camp. If your child suffers from a medical condition or you have other concerns, please make sure to note that on the Parental Consent form. 

If needed, please contact your campus Camp OC’s Coordinator to discuss further. 

**Please Note:** Due to facility renovations in 2022, no cooking camps will be offered. 

We do our best to accommodate allergies; however, we cannot guarantee your child will be able to eat everything they create. The skills and concepts of cooking will still be covered. We will do our best to plan for your child. 

Please note any allergies on the Parental Consent Form. If needed, please contact your campus Camp OC’s Coordinator to discuss further. 

Payment for camp is required with registration.

  • If you register online you can pay with a credit card
  • If you register in person you can pay using debit, cash or cheque
  • If you register over the phone you will receive payment instructions 

Unfortunately, we do not currently have funding for subsidies or discounted tuition. We are working on a few new initiative to make Camp OC accessible for all.

An email will be sent to you after you register your child for Camp OC. In most instances this will happen within a few minutes, but it can take up to two business days. If you do not get an email, please check your junk folder. 
Your child's ID number and name will be auto populated, but you need to fill out medical and emergency information and sign the form. 
If your child attended Camp OC last year, all information from last year's form will auto-populate and all you need to do it update the information, initial, sign and hit submit. 

**Please Note:** 
You only need to do one Parental Consent form per child per summer (no matter how many camps they attend). If you are registering more than one child, each child will receive their own form (you will get more than one email). 

Camp OC Policies and Safety

Parents may request to withdraw their child from a camp by advising Camp OC by phone, email or in person. 

A $25 administration fee (per camp, per child) applies to all Camp OC cancellations.

Parents/Guardians may request to withdraw their child from a camp by advising Camp OC by phone, email or in person. A full refund (less a $25 administration fee (per child, per camp)) will be issued if the request to withdraw is made at least ten business days before the camp start date. Please note - statutory holidays are not considered a business day.

Requests made less than ten business days before the camp start date will be refunded at 50%, less a $25 administration fee (per child, per camp).

No refund is provided after the camp start date unless there are extenuating circumstances. In such cases a written request for refund or a credit toward another camp, accompanied by appropriate documentation (i.e. medical note).  This documentation must be submitted to the Associate Director.

No refund is provided for days missed or forgotten camps. Refunds will be paid by cheque and mailed to the parent/guardian.

**COVID – 19 Adjustments**

  • Any camp cancellations or changes due to advice or restrictions provided by the Provincial Government will be refunded 100%.
  • If your child is experiencing any symptoms of COVID – 19 prior to the first day, they cannot attend camp, and a full refund will be issued, $25 admin fee still applies.
  • If your child is experiencing any symptoms of COVID – 19 during camp and is asked to leave, a prorate refund will be issued, $25 admin fee still applies.

What is Camp OC's Waitlist Policy?

Camp OC Waitlist Policy

If the camp your child wants to attend is full, please add their name to the waitlist as we do our best to adjust schedules and create new camps to accommodate as many campers as possible.

If a spot becomes available, an email will be sent out and the spot will be filled on a first-come-first-served basis. This email will be sent at 6pm every Monday, to everyone on the waitlist, with instructions on how to proceed. You must reply via email (phone messages or in person will not be accepted) if you are interested in the spot. We will respond the next day to let you know if your child is registered and arrange payment.

Okanagan College expects all campers to behave in a respectful way towards other campers, camp staff, equipment and camp facilities. Parents will be notified if their child's behaviour is inappropriate. If the inappropriate behaviour continues, Okanagan College reserves the right to remove the child from camp, without a refund. 

We do our best to keep an eye on all situations, but if you hear of something happening at camp, please contact your campus Camp OC Coordinator. 

If your child will be absent, please notify camp staff by calling or emailing your campus. It is the parent's responsibility to make sure that their child gets signed in at the beginning of camp. You will not be notified if your child is absent from the program. 

Parents will be notified if the Camp Coordinator feels it is necessary for the camper to be picked up early due to illness or injury. Many camp staff are CPR and First Aid certified. In the event a significant injury or illness occurs, camp staff will contact medical services and the parent/guardian. 

**Please Note** If a camper is exhibiting symptoms of COVID-19, the parent will be contacted and the camper will need to be immediately  picked up.  

You must list any alternate pick-up persons on the Parental Consent form. 

To make it easier for campers and staff,  Camp OC  follows a similar rule structure to the local School Districts. Okanagan College is fully operational during the summer months, which means we have many people coming and going on campus. The campers are always supervised, but it’s important for the campers to follow the Camp OC rules:

  1.   Stay on campus - Campers are not allowed to leave the campus on their own. They need to be signed in and out or have written approval from a parent/guardian for other arrangements.
  2.   Respect for: 
    • People – such as your instructor, fellow campers, Camp OC staff and yourself.
    •  The facilities and equipment – such as the classroom, computers, trees and bushes.
  3.   Have FUN!

 

On the first day of camp, please accompany your child to their designated homeroom. Parents and campers will meet the camp instructor and sign in for the day. At the end of the day, campers will be signed out and picked up at their homerooms.

To ensure the safety of campers at Camp OC, children in grades 2 through 6 will need to be signed in and out by a parent/guardian each day (unless otherwise authorized). If a camper is to be picked up by someone other than a parent/guardian, please include their name on the Parental Consent form and notify the camp instructor in advance. Please bring your ID when you pick up your child.

If your child is biking, walking, taking the bus or have alternate arrangement to get home at the end of the day, please indicate this on the Parental Consent form.

 

From time to time, Okanagan College (OC) or its authorized agents may photograph or film children at Camp OC or their work product (Images and Footage) in order to showcase the children's activities, OC programs or document educational, athletic and cultural events taking place on campus. The Images and Footage may be used and disclosed by OC for promotional purposes, including advertising, display, marketing, recruitment, and for purposes related to the delivery of educational services or the exhibition of children's work. Images or Footage may also be reproduced, altered or edited for these purposes. Images and Footage may be posted online, used in printed materials or published, used, displayed or disseminated by OC in any other form or manner.

OC is subject to the Freedom of Information and Protection of Privacy Act, and takes seriously its obligations to protect the privacy of the children at Camp OC. OC is therefore asking for consent from you and, as applicable, from your child to collect, use and disclose the Images and Footage of your child for the purposes described above.

On the Parental Consent form you will be asked to select option 1 or 2:

  1. OC may collect, use and disclose of the Images and Footage as described and for the purposes set out above. OC may use the child's name in connection with the disclosure, publication or display of the Image or Footage. Example - Your child may appear on Camp OC promotional pieces, OC website, press releases, TV interviews, etc. – Images used for promotional material
  2. OC may not collect, use or disclose any Images or Footage of my child.

There are many forms of software and web tools that allow for interactive communication and supports student learning, with the goal to provide students the opportunity to create, reflect and showcase learning objectives.

These includes, but are not limited to: educational and professional software and services (such as Microsoft 365 and Autodesk) social networks, blogs, internet websites, internet forums, hosting services and wikis.

While we strive to protect personal privacy, there are many tools that are designed to enhance educational outcomes and are created for educational purposes that require some private information to be shared. It is important to be aware that some of the tools are online services hosted outside of British Columbia and possibly Canada. While stored outside the country, information in your child’s accounts may be subject to the laws of foreign jurisdictions.

As a general safe practice, when interacting with any online service, students should take care and avoid posting personal information or personal location that could be used to identify them or other persons. Guidelines for staff and students will provide and instruction on how to use the software and web tools in ways that protect confidential and sensitive personal student information will be discussed.

Some personal information that may be shared is:

  • First and last name and possible display names
  • OC Network ID
  • Email
  • Login time/IP address/technical data to provide technical support
  • Age (not birthdate) – US privacy regulations differ for children <13 years of age
  • Shared /uploaded content will typically take the form of assigned projects, presentations, documents or multimedia

Your written consent to your child’s use of web tools that access information outside of Canada is required by British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA).

On the Parental Consent form you will be asked to consent or deny the use of software for your child. 

Please note - If you sign your child up for a computer related camp and you do not consent to the use of software, your child will likely not be able to complete all the activities in that camp

Medical Attention

With the registration of your child at Camp OC, you authorize Okanagan College to provide, or cause to be provided, medical services that Okanagan College or medical personnel consider appropriate. The standard response in the event of a medical emergency is to call 911 and then call the parent or guardian.

In the Classroom

Camp OC does not have trained Certified Education Assistants (CEAs) on staff. If your child works with a CEA during the school year, we strongly suggest that you bring a CEA or support person to attend camp with your child. If your child needs extra help and you can’t bring a CEA, please let us know and we will happily work with you to find the best solution.

Please contact the Camp OC Coordinator - see emails and phone numbers under “Contact Us” to discuss. 

No, we do not provide lunch or snacks to the campers. Parents are required to provide their child with lunch, snacks and drinks (nut-free, please).

No, campers will not have access to vending machines. 

Lunch and breaks are generally spent outside. 

When required campers will have access to inside play, games and activities.

Camp OC runs similarly to school. We spend time outside each morning, lunch and afternoon. While in the classroom, we work on camp specific projects, tasks and activities. 

Summers in the Okanagan are awesome! We always strive for the campers attending Camp OC to be outside for most or a portion of the day. Please dress accordingly.

With the increase in wildfires and smoke it is not always possible to be outside. Please note that we will be following the Air Quality index and may have to accommodate activities and activity levels accordingly. https://weather.gc.ca/airquality/pages/bcaq-008_e.html

Anywhere from 10-20 campers per camp. 

Most of the Camp OC instructors are teachers by trade. They are all professional educators with experience in teaching. All Camp OC instructors and employees have complete background checks (CRC's).  Many also have First Aid training.

We have one teacher for each camp with up to 20 campers. 

Most camps also have additional student helpers to assist in the classrooms. 

Some of the camps will have field trips. An additional “Field trip form” will be handed out in class, if applicable. 

Other

All items left behind at camp are laid out daily for campers to look through the next day. Parents are also welcomed to call the Continuing Studies office or come by during operating hours to check the Lost and Found themselves. To reduce the number of lost items, please ensure your child’s belongings are properly labeled with their first and last name. At the end of summer, all unclaimed items are disposed of or donated to a local charity. 

  • Please have your child bring a lunch and snacks to camp. Due to allergies, please do not include any nut butters or nut snacks. Be sure to make note of allergies or any special diet restrictions for your child on the Parental Consent form.
  • Campers should dress in weather appropriate play clothes and should bring a hat, running shoes, sun block and a water bottle.
  • Any of our trade and cooking related camps require long pants and closed-toe shoes.
  • If your child's camp requires additional items, they will be listed on their registration form. 

We sometimes run into room, software or scheduling issues, so the room might be different on the first day of camp than on your receipt. We have Camp OC staff out every Monday morning to help guide you in the right direction. 

Please see sections below for campus specific information regarding drop off and pick up. 

No, there is no need to pay for parking during drop off from 8 - 9 a.m. and pick up from 3:15 - 4 p.m.

Just at our Kelowna campus at this time.

  • Camp start/Drop off is at 8:30 am each morning, staff is here at 8am.
  • Pickup is at 3:30 pm, staff is here until 4pm.

In Kelowna we offer "After Camp Care" for an additional fee, from 3:30-5 pm

Camp OC COVID-19 related questions

For up-to-date information regarding resources for COVID-19 at Okanagan College, please click below.

OC COVID-19 Updates

All OC students, employees and visitors are to perform a personal daily health check before coming on campus. Please review the following questions, which you’ll see posted on entrances to OC facilities: 

  • Have you travelled outside of Canada within the last 14 days and are not fully vaccinated?  
  • Have you been identified by Public Health as a close contact of someone with COVID-19?  
  • Have you been told to isolate by Public Health?  
  • Are you experiencing any of the following new or worsening symptoms: 
  • Fever or chills 
  • Cough 
  • Loss of sense of smell 
  • Loss of sense of taste 
  • Difficulty breathing 
  • Sore throat 
  • Loss of appetite 
  • Extreme fatigue or tiredness 
  • Headache 
  • Body aches 
  • Nausea or vomiting 
  • Diarrhea 

If the answer is “yes” to any of these questions, do not come to or remain on campus and refer to HealthLink BC by calling 811. Thank you for doing your part to keep everyone at  OC safe and healthy. 

Yes, Okanagan College support and emergency operations are fully up and running during summer.

We will make sure to keep you up to date the best we can. All necessary updates and changes will be communicated on the website as well as via e-mail. 

No, to keep all campers and staff safe and healthy, if a child is exhibiting symptoms of COVID-19, the child cannot attend camp. 

If a lockdown is required, future camps will be cancelled and will be refunded 100%. 

Kelowna FAQs

No, not yet!

The Kelowna campus is still undergoing  construction, demolition and renovation.

The A-building is once again not available, so all camps will be running in the C building this year. Unfortunately that means no Chef camps again for grades 1-3 and 4-6.

We are excited to get access to the A-building again next year and be back at full capacity!

 

The Kelowna campus is still undergoing  construction, demolition and renovation.

The A-building is once again not available, so all camps will be running in the C building this year. Unfortunately that means no Chef camps again for grades 1-3 and 4-6.

  • The Continuing Studies front office will be in a portable, close to the E-building.
  • The Camp OC office will be on the first floor of the C-building

 

 

Due to renovations, we do not have access to the appropriate space to offer the chef camps for grades 1-3 and 4-6 in 2022.

But do not fret, they will be back next year! 

Due to campus construction, renovations and therefor a decreased access to space, we had to limit the number of camps for 2022. 

To meet community needs, it was decided to focus on grades 1-3 and grades 4-6. 

Lot 1, 2, 3 and 4. See map here

No need to pay for parking when dropping off or picking up!

We will have staff outside to direct traffic and answer questions on the first day of the week!

Camp drop-off will be in  the camp designated homeroom between 8 and 8:30 a.m. The instructor will meet you there to check in your child.

Pick up is also in the classroom at 3:30pm, unless your child is signed up for After Camp Care, then you will collect your child in the cafeteria (F-building) any time before 5pm. *Please bring ID for pick up*

Penticton FAQs

Yes, over all we are!

We have added children who are entering into grade 1 in the fall info the grade 1-3 camps and we have a few grade 7-9 camps as well

Yes we are super excited to welcome campers entering grade 1 in the fall!

Please park in the main parking lot opposite Garden Works.

No need to pay for parking during drop off and pick up!

Drop off is between 8 - 8:30 am in the designate classroom. Camp starts at 8:30am.

 Pick up is at 3:30 pm in the camp designated classroom.

Salmon Arm & Revelstoke FAQs

Specific campus camp related info including drop off and pick up will be emailed two weeks before the start of the camp.

Please contact the appropriate campus if you have additional questions not answered in this FAQ:

Vernon FAQs

Due to a lack of appropriate space to offer cooking camps they have been put on hold for now. Don't fret, they will be back!

Park near the Administration or the E building, or the nearest parking area.

Parking is free for camp drop-off and pick-up.

Drop off and pick up will happen outside. Please refer to your receipt for exact location. 

It will be one of these three locations:

  • E-building
  • D-building
  • Track

Drop off: 8:15 - 8:30 am

Pick up: 3:15-3:30 pm