Camp OC

Camp OC Important Info & FAQs

Please refer to the sections below to address common questions about Camp OC policies and procedures. 

 

Registration Process and Consent Forms

Not to worry! Camp OC has waitlists. You can add yourself to the waitlist online or by calling the Continuing Studies at your campus. The waitlist is not a guarantee, we will contact you if/as a space becomes available. 

We design camps to fit each age group’s need and learning levels. We do not allow campers to register in an incorrect age group or camp, as the camp experience will not be ideal for the child as well as other children in the camp.  

If, due to medical exceptionalities, you feel your child would do better in a certain age group, please contact the Camp Coordinator at your campus to discuss. 

We want your child to have a positive experience at Camp OC, therefore, it is important that we are alerted of any medical condition that may affect your child’s safety at camp. If your child suffers from a medical condition or you have other concerns, please make sure to note that on the Parental Consent form. 

If needed, please contact your campus Camp OC’s Coordinator to discuss further. 

**Please Note:** Due to facility renovations in 2021, no cooking camps will be offered. 

We do our best to accommodate allergies; however, we cannot guarantee your child will be able to eat everything they create. The skills and concepts of cooking will still be covered. We will do our best to plan for your child. 

Please note any allergies on the Parental Consent Form. If needed, please contact your campus Camp OC’s Coordinator to discuss further. 

Payment for camp is required with registration. Payment can be made online, by phone or in person. Continuing Studies accepts cash, Debit, Visa, MasterCard and cheque.  

**Please Note:** Currently, we recommend using contactless payment such as debit/credit tap or online payments to reduce the risk of transmitting COVID-19. 

Unfortunately, we do not currently have funding for subsidies or discounted tuition.

An email will be sent to you after you register your child for Camp OC. In most instances this will happen within a few minutes, but it can take up to two business days. If you do not get an email, please check your junk folder. 
Your child's ID number and name will be auto populated, but you will need emergency contact information and medical number information to fill out the form. 
If your child attended Camp OC last year, all information from last year's form will auto-populate and all you need to do it update the information, initial, sign and hit submit. 

**Please Note:** 
You only need to do one Parental Consent form per child per summer (no matter how many camps they attend). If you are registering more than one child, each child has their own form (you will get more than one email). 

This form is also referred to as the “COVID form.” It must be filled out every week, prior to your child attending Camp OC. 

A fillable PDF will be emailed to you a few days prior to camp starting, please fill it out, print it and bring with you on the first day of camp.  

If you do not have a printer, do not worry, we will have forms to fill out on the first day of camp. 

No, the Parental Consent form is an online form you fill out as part of the Camp OC registration process. The COVID form is a fillable PDF that you need to print and bring to camp. 

Camp OC Policies and Safety

Parents may request to withdraw their child from a camp by advising Camp OC by phone, email or in person. 

A full refund (less a $25 administration fee (per camp, per child) will be issued if the request to withdraw is made at least five business days before the camp start date. Please note statutory holidays are not considered a business day. 

Requests made less than five business days before the camp start date will be refunded at a total of 50%, less a $25 administration fee (per camp, per child).  

No refund is provided after the camp start date unless there are extenuating circumstances. In such cases a written request for refund or a credit toward another camp, accompanied by appropriate documentation (i.e., medical note, etc.) must be submitted to the Associate Director for approval.  

Refunds will be paid by cheque and will be mailed to the parent.  

A $25 administration fee (per camp, per child) applies to all Camp OC cancellations, at any point in time. 

 

COVID-19 Adjustments 

  • Any camp cancellations or changes due to advice or restrictions provided by the Provincial Government will be refunded 100%. 

  • If your child is experiencing any symptoms of COVID–19, the camper cannot attend camp, and a full refund (instead of 50%) will be issued, the $25 administrative fee still applies. 

Okanagan College expects all campers to behave in a respectful way towards other campers, camp staff, equipment and camp facilities. Parents will be notified if their child's behaviour is inappropriate. If the inappropriate behaviour continues, Okanagan College reserves the right to remove the child from camp, without a refund. 

We do our best to keep an eye on all situations, but if you hear of something happening at camp, please contact your campus Camp OC Coordinator. 

If your child will be absent, please notify camp staff by calling or emailing your campus. It is the parent's responsibility to make sure that their child gets signed in at the beginning of camp. You will not be notified if your child is absent from the program. 

Parents will be notified if the Camp Coordinator feels it is necessary for the camper to be picked up early due to illness or injury. Many camp staff are CPR and First Aid certified. In the event of a more significant injury or illness, camp staff will contact medical services and you. 

**Please Note** If a camper is exhibiting symptoms of COVID-19, the parent will be contacted, and the camper need to immediately be picked up.  

You must list any alternate pick-up persons on the Parental Consent form. 

To make it easier for campers and staff, we tend to follow the structure of the local School Districts. Okanagan College is fully operational during the summer months, which means we have many people coming and going on campus. The campers are always supervised, but it’s important for the campers to follow the rules:

  • Stay on campus - campers are not allowed to leave the campus on their own. They need to be signed in and out or have written approval from a parent/guardian for other arrangements.
  • Respect for: 
    People – such as your instructor, fellow campers, Camp OC staff and yourself.
    The facilities – such as the classroom, computers, cafeteria and trees and bushes.
  • Have FUN!

 

**Please Note:** Due to COVID-19 sign in and out will be done outside, parents will generally not be allowed in the buildings. More information regarding this will be emailed out prior to camp starting.

On the first day of camp, please accompany your child to their designated homeroom. Parents and campers will meet the camp instructor and sign in for the day. At the end of the day, campers will be signed out and picked up at their homerooms.

To ensure the safety of campers at Camp OC, children in grades 2 through 6 will need to be signed in and out by a parent/guardian each day (unless otherwise authorized). If a camper is to be picked up by someone other than a parent/guardian, please include their name on the Parental Consent form and notify the camp instructor in advance.

If your child is biking, walking, taking the bus or have alternate arrangement to get home at the end of the day, please indicate that on the Parental Consent form.

From time to time, Okanagan College (OC) or its authorized agents may wish to photograph or film children at Camp OC or their work product (Images and Footage) in order to showcase the children's activities, OC programs or document educational, athletic and cultural events taking place on campus. The Images and Footage may be used and disclosed by OC for promotional purposes, including advertising, display, marketing, recruitment, and for purposes related to the delivery of educational services or the exhibition of children's work. Images or Footage may also be reproduced, altered or edited for these purposes. Images and Footage may be posted online, used in printed materials or published, used, displayed or disseminated by OC in any other form or manner.

OC is subject to the Freedom of Information and Protection of Privacy Act, and takes seriously its obligations to protect the privacy of the children at Camp OC. OC is therefore asking for consent from you and, as applicable, from your child to collect, use and disclose the Images and Footage of your child for the purposes described above. By signing below, you consent on your own behalf or, as applicable, on behalf of your minor child as follows:

  • OC may collect, use and disclose of the Images and Footage as described and for the purposes set out above.
  • OC may use the child's name in connection with the disclosure, publication or display of the Image or Footage.
  • You also acknowledge and agree that this consent is being provided on a voluntary basis, and that neither you nor your child will receive any payment from OC in respect of the collection, use, disclosure, reproduction, alteration, display or publication of the Images or Footage.

If you have any questions or you wish for your child not to be in Images and Footage, please contact the Camp OC Staff to discuss.

There are many forms of software and web tools that allow for interactive communication and supports student learning, with the goal to provide students the opportunity to create, reflect and showcase learning objectives.

These includes, but are not limited to: educational and professional software and services (such as Microsoft 365 and Autodesk) social networks, blogs, internet websites, internet forums, hosting services and wikis.

While we strive to protect personal privacy, there are many tools that are designed to enhance educational outcomes and are created for educational purposes that require some private information to be shared. It is important to be aware that some of the tools are online services hosted outside of British Columbia and possibly Canada. While stored outside the country, information in your child’s accounts may be subject to the laws of foreign jurisdictions.

As a general safe practice, when interacting with any online service, students should take care and avoid posting personal information or personal location that could be used to identify them or other persons. Guidelines for staff and students will provide and instruction on how to use the software and web tools in ways that protect confidential and sensitive personal student information will be discussed.

Some personal information that may be shared is:

  • First and last name and possible display names
  • OC Network ID
  • Email
  • Login time/IP address/technical data to provide technical support
  • Age (not birthdate) – US privacy regulations differ for children <13 years of age
  • Shared /uploaded content will typically take the form of assigned projects, presentations, documents or multimedia

Your written consent to your child’s use of web tools that access information outside of Canada is required by British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA).

In the Classroom

Camp OC does not have trained CEAs on staff. If your child needs extra help to have a positive experience at camp, we will happily work with you to find the best solution. We suggest your child is accompanied by a helper, and the helper may attend free of charge. 

Please contact the Camp OC Coordinator - see emails and phone numbers under “Contact Us” to discuss. 

No, we do not provide lunch or snacks to the campers. Parents are required to provide their child with lunch, snacks and drinks (nut-free, please).

No, campers will not have access to vending machines. 

Lunch and breaks are spent outside. 

Camp OC runs similarly to school. We spend time outside each morning, lunch and afternoon. While in the classroom, we work on camp specific projects, tasks and activities. 

Yes, we will be outside every day, so please dress for the weather.  

Anywhere from 10-20 campers per camp. 

Most of the Camp OC instructors are teachers by trade. They are all professional educators with experience in teaching. All Camp OC instructors and employees have complete background checks.  

We have one teacher for each camp with up to 20 kids. All camps also have helpers to assist in the classrooms. 

**Please Note:** For summer 2021, each camp will have one designated teacher and one designated assistant teacher. 

Some of the camps will have field trips. An additional “Field trip form” will be handed out in class, if applicable. 

Other

All items left behind at camp are laid out daily for campers to look through the next day. Parents are also welcomed to call the Continuing Studies office or come by during operating hours to check the Lost and Found themselves. To reduce the number of lost items, please ensure your child’s belongings are properly labeled with their first and last name. At the end of summer, all unclaimed items are disposed of or donated to a local charity. 

Please have your child bring a lunch and snacks to camp. Due to allergies, please do not include any nut butters or nut snacks. Be sure to make note of allergies or any special diet restrictions for your child on the Parental Consent form. Campers should dress in weather appropriate play clothes and should bring a hat, running shoes, sun block and a water bottle. If your child's camp requires additional items, they will be listed on their registration form. 

We sometimes run into room, software or scheduling issues, so the room might be different on the first day of camp than on your receipt. We have Camp OC staff out every Monday morning to help guide you in the right direction. 

Please see sections below for campus specific information regarding drop off and pick up. 

No, there is no need to pay for parking during drop off from 8 - 9 a.m. and pick up from 3:15 - 4 p.m.

No, due to COVID-19, the After Camp Care in Kelowna is not offered this year. 

Camp OC COVID-19 related questions

For up-to-date information regarding resources for COVID-19 at Okanagan College, please click below.

OC COVID-19 Updates

All our support and emergency procedures are fully functioning. However, the academic OC Summer sessions are held in a virtual setting. We currently have a limited number of students on campus. 

We are working on offering a few camps online, please keep your eyes on the campoc.ca page for up-to-date information. Including software, hardware needs and pricing.  

We will make sure to keep you up to date the best we can. All necessary updates and changes will be communicated on the website as well as via e-mail. 

No, no testing is required to attend Camp OC, unless your child is experiences symptoms of COVID-19.

No, to keep all campers and staff safe and healthy, if a child is exhibiting symptoms of COVID-19, the child cannot attend camp. 

Okanagan College and Camp OC are following all guidelines and protocol set out by the BC Government, the Provincial Health Officer, BCCDC and Interior Health. Listed below are some of the measures in place to keep staff and campers safe: 

  • Daily health checks 
  • Increased handwashing 
  • Decreased number of kids in a camp/in a classroom 
  • Designated instructor and TA for each camp 
  • Spaced out, assigned, individual student areas 
  • Barriers where needed 
  • Minimizing of face-to-face activities 
  • Limit interactions between camps 
  • Limit equipment sharing 
  • Increased ventilation 
  • Increased sanitizing protocols 
  • Be outside 
  • No large gatherings (Monday morning assembly will be held in each classroom) 
  • Staggered breaks and lunch 
  • Use of PPE as required 

As/if guidelines and regulations change, we will change the Camp OC protocols. 

After/if a lockdown is stated, future camps will be cancelled and will be refunded 100%. 

Kelowna FAQs

The Kelowna campus is undergoing a huge amount of construction, demolition and renovation this year. The new Health Science building is almost done which means the old Health building will be coming down (demolition is scheduled to be finished before Camp OC starts). Both the A and C building are undergoing renovations. Due to this work, Camp OC does not have access to the same number of classrooms as we usually do. 

Most camps will be running in the E building (Centre for Learning) in 2021. We will also have access to plenty of outside space. 

Due to renovations, we do not have access to the appropriate space to offer cooking camps in 2021. But do not fret, they will be back next year! 

Due to campus construction and renovations as well as COVID-19 we had to reduce the size of Camp OC for summer 2021. To meet community needs, it was decided to focus on grades 1-3 and grades 4-6. Grades 7-9 and 10-12 will be back again next year! 

Lot 1, 2, 3 and 4. See map here

Camp drop-off will be in the courtyard between 8 and 8:30 a.m. The instructor and TA will meet you there to check in your child and collect the COVID form. 

Pick up is also in the courtyard between 3:15 and 3:45 p.m. 

Unfortunately, due to COVID-19 we cannot mix campers and staff from different camps this summer. Therefore, the After Camp Care program will take a pause for 2021. However, crossing our fingers, it will be back in 2022.  

Penticton FAQs

We are following the PHO and Ministry of Health’s guidelines around COVID-19 to ensure the safety of our campers and staff and as a result are running a reduced number of camps.

Due to COVID-19, we have reduced the size of Camp OC 2021 and have decided to focus on Grades 2-3 and Grades 4-6 to meet the needs of the community.

Please park in the main parking lot opposite Garden Works.

Drop off is between 8 - 8:30 a.m. Pick up is between 3:15 - 3:45 p.m. Specific locations will be sent out to you the week before camp starts.

Salmon Arm & Revelstoke FAQs

Specific campus camp related info including drop off and pick up will be emailed two weeks before the start of the camp. Please contact the appropriate campus if you have additional questions not answered in this FAQ. 

Vernon FAQs

The Vernon Campus is undergoing some renovations this year. Due to this work, Camp OC does not have access to the same number of classrooms as we usually do. Additionally, we are following the PHO and Ministry of Health’s guidelines to ensure the safety of our campers and staff.

Tech camps will be running in the D building and we have plenty of space outside on the west side of the buildings. Other camps will be running in the B building/Café and there is lots of outside space outside the south end of that building.

Due to a lack of appropriate space to offer cooking camps while meeting the PHO and Ministry of Health guidelines, we are unable to offer cooking camps. Do not fret, they will be back next year!

Due to our limited space, as well as COVID-19, we had to reduce the size of Camp OC 2021. We decided to focus on Grades 2-3 and Grades 4-6 to meet the needs of the community. Camps for the older teens will be back next year.

For Tech camps, park in the metered spaces near Administration or the E building, or the nearest parking area.

For Other camps, park in the first parking lot on the left.

Tech Camp drop-off is in front of the E building between 8 - 8:30 a.m. Camp staff will meet you there to check in your child and collect the COVID form. Pick up is at this location between 3:15 - 3:45 p.m.

Other Camp drop-off will be at the start of the foot bridge between 8 - 8:30 a.m. Camp staff will meet you there to check in your child and collect the COVID form. Pick up is at this location between 3:15 - 3:45 p.m.