Curriculum and Calendar Management (CCM) Project

 

Curriculum and Calendar Management (CCM) Project

Okanagan College has contracted with Kuali to implement their integrated Curriculum and Catalog Management solution. Note that while catalog and calendar are used interchangeably, Okanagan College will use calendar when referring to the calendar.

This webpage will provide the Okanagan College community with information on the status of the project.

CCM is an Education Council project involving the participation of Education Council, Portfolio Deans/Offices, Registrar’s Office, and IT Services.

The governance framework for CCM is comprised of CCM Steering, CCM Project Team, and CCM Policy Team.

Group

CCM Steering

Scope

-provides support, guidance and oversight of the project

-provides policy guidance to the Policy and Project Teams

-reviews and monitors the strategic direction of the project, including risks and timeline

-makes decisions to support successful implementation

Members

-VP Education (Chair) - Andrew Hay

-EdCo Chair - Chris Newitt

-Registrar - Bob Burge

-IT Director - Jordan Perrey

-Admin Support: EdCo Assistant - Maddy Welsh 

Meetings

-expected to be monthly, depending on the phase of the project


Group

CCM Project Team

Scope

-work with Kuali to develop the detailed, task-based project plan

-define and implement the technical aspects of the project

-create sub-groups, as needed, involving subject matter experts relevant to the phasing of the project

-oversees the development of the training plan and pilots

Members

-Registrar (Chair) - Bob Burge

-Associate Registrars - Inga Wheeler and Allan Hickey

-IT Manager - David Birch

-IT Director - Jordan Perrey

- EdCo Chair - Chris Newitt

-EdCo Assistant - Maddy Welsh 

Meetings

-expected to be every week, depending on the phase of the project


Group

CCM Policy Team

Scope

-adhere to the terms of reference for the EdCo Curriculum Criteria and Calendar Committee

-review, set, define and implement the policy aspects of the project

-creates sub-groups, as needed

Members

-EdCo Chair (Chair) - Chris Newitt

-Registrar - Bob Burge

-VP Education - Andrew Hay

-members of EdCo Curriculum Criteria and Calendar Committee - Brenda Ridgeley, Danny Marques, Ross Tyner, Inga Wheeler

Admin Support: EdCo Assistant - Maddy Welsh 

Meetings

-expected to be every week, depending on the phase of the project

The project timeline is currently under review.
The implementation Kick Off with Kuali is scheduled for 13 September 2019. 



For more information about the scope of the project, please review the following:

  • Create and manage your institution’s custom courses, programs, and other learning experiences, from simple to complex.
  • Establish clear, cross-checked course parameters like learning objectives, requisites, and dependencies.
  • Access powerful, cloud-based workflow automation and approval processes to reduce administrative overhead and connect decision-makers; in other words, say goodbye to paper forms, buried emails, walks across campus, and other barriers to progress.
  • Quickly find current—and past—course information with intuitive search and sort functionality.
  • Use provided templates or easily customize the tool to meet your organization’s ever-changing requirements, without having to change the software code.
  • Leverage your information in unlimited ways—download a CSV file, view in reports, or connect via simple APIs to campus and student information systems to ensure accurate and consistent data.
  • Automatically convert your curricular information into clean, well-designed catalogs ready for print or digital use.
  • Easily customize academic catalogs to match your institution’s branding.
  • Organize and display information by program, major or course.
  • Showcase each course’s unique characteristics with a detailed description, learning objectives, credit hours, requisites and more.
  • Allow users to find courses quickly and easily with robust, predictive search
  • Add additional content to your catalog like policies and procedures, marketing materials, a letter from the president, department info, addenda, a campus directory and more.
  • Partner with you to understand the institution’s key business goals and drivers, systems and business processes, and institutional culture.
  • Conduct a business process analysis, a careful review of your legacy data, and an investigation of all desired integration points.
  • Use this understanding to configure and test the system to meet your needs.
  • Provide assistance migrating legacy data into Kuali and reconcile for completeness and accuracy.
  • Provide consulting and guidance to assist you to design and develop required integrations.
  • Plan and execute a smooth go-live and transition from legacy systems to Kuali.
  • Provide implementation management services to ensure that all tasks are completed according to the approved project timeline.

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We are interested in listening to your comments, questions, or suggestions regarding any aspect of the CCM Project. Please contact Maddy Welsh, Education Council Office, educationcouncil@okanagan.bc.ca or 4491.