Registrar's Office Projects

Registrar's Office Projects

The following is a selection of the Registrar's Office main projects. The RO leadership team is committed to identifying, reviewing and implementing solutions that enhance services used by Okanagan College applicants, students, graduates, instructors, staff and administrators. Please provide comments or suggestions to: registrar@okanagan.bc.ca

The list of projects will be updated at the end of each term. Last update: September 2019

Project Name BC Transfer Guide System Extension
Objective BCCAT’s Transfer Credit System (TCS) facilitates the creation and maintenance of articulation agreements in the BC Transfer System (BCTS) and is published on the BC Transfer Guide. The service is extending to allow institutions to also manage their out-of-province and out-of-country articulations through the same centralized work flow.
Area Transfer Credit
Systems/Modules Banner Student
External Partners BCCAT
Internal Partners IT
Timeframe 2019-20
Current Status Reviewing project charter
Project Name Experience OC Registration System Replacement
Objective The internally developed system to facilitate student registrations for Experience OC events does not meet our needs anymore; find a system or upgrade current system to meet needs for back end control and updates, ease of back end use etc.
Area Recruitment
Systems/Modules TBD
External Partners TBD
Internal Partners TBD (IR; IT)
Timeframe Needed for Nov 2019
Current Status Evaluating internal and external solutions
Project Name Automated course pre-requisite checking
Objective Implementing pre-requisite/co-requisite checking at time of course registration to reduce improper registrations. Evaluating Banner CAPP functionality.
Area Registration
Systems/Modules Banner Student
External Partners -
Internal Partners -
Timeframe 2019-20
Current Status Reviewing requirements
Project Name High School Transcript Exchange
Objective OC will be able to receive official BC Ministry of Education electronic secondary school transcripts at any time upon student approval. Implementation of new XML transcript service.
Area Admissions
Systems/Modules Banner Student
External Partners EPBC
Internal Partners IT
Timeframe 2019-20
Current Status Reviewing requirements
Project Name Post-secondary Transcript Exchange
Objective OC will be able to exchange (send/receive) transcripts electronically with BC post-secondary institutions. Implementation of new XML transcript service.
Area Admissions
Systems/Modules Banner Student
External Partners EPBC
Internal Partners IT
Timeframe 2019-20
Current Status Reviewing requirements
Project Name Banner Communications Manager (BCM)
Objective Replacement of current BRM (unsupported) module with BCM.
Area Communications
Systems/Modules Banner Student
External Partners -
Internal Partners IT
Timeframe 2019-20
Current Status Reviewing requirements
Project Name T2202 Compliance
Objective Implementing the new CRA T2202, Tuition and Enrolment Certificate and Summary.
Area Registration
Systems/Modules Banner Student
External Partners -
Internal Partners IT; Finance
Timeframe Needed for Feb 2020
Current Status Reviewing requirements
Project Name Banner Student Profile
Objective Explore the utility of Student Profile: consolidates a student's information and academic progress in one view. Advisors share the same view, allowing for truly personlized advice to help students make better academic decisions. (Source: Ellucian)
Area Registration; Advising
Systems/Modules Banner Student
External Partners -
Internal Partners IT; Student Services
Timeframe 2019-20
Current Status Reviewing requirements
Project Name Banner Graduation Application
Objective Explore the utility of Graduation Application: allows students to submit their applications for graduation. (Source: Ellucian) Will include the relationship with graduation ceremony attendance.
Area Graduation
Systems/Modules Banner Student
External Partners
Internal Partners IT; Public Affairs
Timeframe 2019-20
Current Status Reviewing requirements
Project Name Banner Enrolment Verification
Objective Explore the utility of Enrolment Verification: lets students request enrolment verification for third parties. (Source: Ellucian)
Area Registration
Systems/Modules Banner Student
External Partners -
Internal Partners -
Timeframe 2019-20
Current Status Reviewing requirements
Project Name Curriculum and Calendar Management (CCM)
Objective An Education Council project involving the design and implementation of Kuali's integrated Curriculum and Catalog Management solution.
Area Education Council
Systems/Modules Kuali
External Partners Kuali
Internal Partners Education Council; Portfolio Deans/Chairs; Registrar's Office; IT
Timeframe 2019-21
Current Status See Education Council for project status.
Project Name International Admission Process Improvements
Objective Evaluation and assessment of International Admission processes.
Area Admissions
Systems/Modules -
External Partners -
Internal Partners IntEd
Timeframe 2019-20
Current Status Reviewing requirements
Project Name Domestic Admission Process Improvements
Objective Evaluation and assessment of Domestic Admission processes.
Area Admissions
Systems/Modules -
External Partners -
Internal Partners -
Timeframe 2020-21
Current Status Reviewing requirements
Project Name Transfer Articulation Module 
Objective The Transfer Articulation module in Banner allows an institution to pre-define targeted transfer institutions’ articulated courses with their institutional equivalencies. (Source: Ellucien) In combination with the BC Transfer Guide System Extension and Post-secondary Transcript Exchange projects has the potential to automate some transfer credit processing, increase efficiency, and improve transfer credit services for students.
Area Transfer Credit 
Systems/Modules Banner Student 
External Partners -
Internal Partners
Timeframe 2019-21 
Current Status Reviewing requirements