Important Information/What to Bring to Camp

Kelowna - Important Information
What to Bring to Camp

Camp OC Rules

Okanagan College is fully operational during the summer months, which means we have many people coming and going on Campus. The campers are always supervised, but it’s important for the campers to follow the rules:

• Stay on Campus - campers are not allowed to leave the campus on their own. They need to be signed in and out or have written approval from a parent/guardian for other arrangements.
• Respect
  • People – such as your instructor, fellow campers, Camp OC staff and yourself.
  • The facilities – such as the classroom, computers, cafeteria and trees and bushes.
• Have FUN!

Sign-In/Out

On the first day of camp, please accompany your child to their designated homeroom. Parents and campers will meet the camp instructor and sign in for the day. At the end of the day, campers will be signed out and picked up at their homerooms.

To ensure the safety of campers at Camp OC, children in grades two through six will need to be signed in and out by a parent/guardian each day. If a camper is to be picked up by someone other than a parent/guardian, please include their name on the Parental Consent form and notify the camp instructor in advance.

If your child is biking, walking, taking the bus or have alternate arrangement to get home at the end of the day, please indicate that on the Parental Consent form.

Our Commitment to You

Camp OC is committed to offering your child a fun and educational experience. We will make every effort to ensure that your child’s camp experience is positive by providing quality content, instructors and facilities. If something is not meeting your expectations, please let us know as soon as possible and we will do our best to fix the situation.

Late/Absent

If your child will be absent, please notify camp staff by calling the Continuing Studies office (see phone numbers under “Contact us”) or e-mail campoc@okanagan.bc.ca  It is the parent’s responsibility to make sure that their child gets signed in at the start of the day. You will not be notified if your child is absent from the program.

Note: Refunds will not be given for missed days.

Refund Policy

Parents may request to withdraw their child from a camp by advising Camp OC by phone, email or in person. A full refund (less a $25 administration fee (per camp, per child)) will be issued if the request to withdraw is made at least five business days before the camp start date. Please note statutory holidays are not considered a business day. Requests made less than five business days before the camp start date will be refunded at a total of 50%, less a $25 administration fee (per camp, per child). No refund is provided after the camp start date unless there are extenuating circumstances. In such cases a written request for refund or a credit toward another camp, accompanied by appropriate documentation (i.e. medical note, etc.) must be submitted to the Associate Director for approval. No refund is provided for days missed or forgotten camps. Refunds will be paid by cheque and will be mailed to the parent. A $25 administration fee (per camp, per child) applies to all Camp OC cancellations, at any point in time.

Certified Education Assistant (CEA)/Support Person Requirements

Behaviour and No Bullying Policy

Okanagan College expects all campers to behave in a respectful way towards other campers, camp staff, equipment, and camp facilities. Parents will be notified if their child’s behaviour is inappropriate. If the inappropriate behaviour continues, Okanagan College holds the right to remove the child from camp, without a refund.

Participant Information and Parental Consent Form

Please make sure to fill out and submit the Parental Consent form two weeks prior to camp starting. 

An email will be sent to you after you register your child for Camp. In most instances this will happen within a few minutes, but it can take up to 2 business days. If you do not get an email, please check your junk folder.

Your child's ID number and name will be auto-populated, but you will need emergency contact information and medical number information to fill out the form.

If your child attended Camp OC last year, all information from last year's form will auto-populate and all you need to do it update the information and initial and sign it and hit submit.

PLEASE NOTE:
You only need to do one Parental Consent form per child per summer (no matter how many camps they attend). If you are registering more than one child, each child have their own form (you will get more than one email).

Consent for Photo/Video

From time to time, Okanagan College (OC) or its authorized agents may wish to photograph or film students or their work product (“Images and Footage”) in order to showcase student activities and OC programs or document educational, athletic and cultural events taking place on campus. The Images and Footage are used and disclosed by OC for promotional purposes, including advertising, display, marketing, recruitment, and for purposes related to the delivery of educational services or the exhibition of student work. Images or Footage may also be reproduced, altered or edited for these purposes. Images and Footage may be posted online, used in printed materials or published, used, displayed or disseminated by OC in any other form or manner.

OC is subject to the Freedom of Information and Protection of Privacy Act, and takes seriously its obligations to protect the personal privacy of its students. OC is therefore asking for consent from you and, as applicable, from your child to collect, use and disclose the Images and Footage of you minor child and/or his/her work product for the purposes described above. By signing below you consent on your own behalf or, as applicable, on behalf of your minor child as follows:
• OC may collect, use and disclose of the Images and Footage as described and for the purposes set out above.
• OC may use the student’s name in connection with the disclosure, publication or display of the image or footage.

When signing the consent form you also acknowledge and agree that this consent is being provided on a voluntary basis, and that neither you nor your child will receive any payment from OC in respect of the collection, use, disclosure, reproduction, alteration, display or publication of the Images or Footage. 

What to Wear & Bring to Camp

General list of things to bring to Camp:

• Dress in weather appropriate clothes
• Lunch and plenty of snacks (no nuts)
• Sun block, a hat and running shoes
• Water bottle
• All Cooking and Trades camps need to have long pants and closed toe shoes

Please check your receipt for camp specific things to bring to Camp.

Weather Disclaimer