Postage and Mail Guidelines

Campus Canada Post Mail Schedule

Post Mail


Where Do I Leave
Out-Going Mail

Time Schedule




Kelowna Campus

Reception Mail Boxes

10:00 a.m. - Canada Post Delivery of Incoming Mail to Central Stores.



11:00 a.m. - Central Stores Mail Delivery to Reception. Distributed at Reception.



11:00 a.m. - Central Stores Pick-Up of Out-Going Mail from Reception.



2:00 p.m. - Central Stores Pick-Up of Out-Going Mail from Reception.








Vernon Campus


11:00 a.m. - Canada Post Delivery of Incoming Mail. Distributed at Reception.



12:00 noon - Drop Off Out-Going Mail For Same Day Delivery to Post Office.








Salmon Arm Campus


Monday to Thursday



12:30 p.m. - Drop Off Out-Going Mail For Same Day Delivery to Post Office.



12:30 p.m. - Incoming Mail Picked Up and Distributed at Reception.








Penticton Campus

Mail Room

10:00 a.m. - Canada Post Delivery of Incoming Mail. Distributed in Admissions.



4:00 p.m. - Drop Off Out-Going Mail For Same Day Delivery to Mail Box.








Revelstoke Campus


11:30 a.m. - Drop Off Out-Going Mail For Same Day Delivery to Post Office.



1:30 p.m. - Canada Post Delivery of Incoming Mail. Distributed at Reception.






Kelowna Campus  -  Large mail outs need to be co-ordinated in advance.  Please call Central Stores at 4261.

Personal Mail

Personal mail is defined as any mail unrelated to Okanagan College or your position at Okanagan College such as - utility bills, credit card statements, bank account statements, etc.
Incoming Personal Mail - Okanagan College requires all faculty and staff to receive all personal mail at their home address.
Outgoing Personal Mail - It is acceptable to send outgoing personal mail through Okanagan College Mail Services only if you have already provided adequate postage.


Kelowna Campus Mailroom Requirements

  1. Use envelopes that fit the enclosure.  Using an envelope that is too large doubles the cost of postage.
  2. Please ensure envelopes are sorted into sealed and unsealed. 
  3. All unsealed envelopes should be stacked individually with the flaps in the closed position so they can be sealed and stamped in one operation.  Anything else requires double the time to process.
  4. All mail is processed in Central Stores, including Priority Post, and must be at Reception for pick-up by 10:00 a.m. for same day processing.
  5. Over-stuffed envelopes do not seal properly and the flap will usually stick to the enclosures, requiring hand sealing with tape.  This causes damage to enclosed materials as well as additional work for the mailroom.
  6. DO NOT ENCLOSE paper clips, bulldog clips, fold back clips, or lapel pins etc.  This is a Canada Post requirement and will also cause damage to our postage machine.
  7. Papers can be stapled together but the staples MUST be placed on the bottom of the envelope.  Do not put staples in the upper right hand corner as this will cause damage to the postage machine.
  8. If staples are used to seal large envelopes the staples must be covered with tape to prevent injuries to personnel handling the mail.  This is a Canada Post requirement.
  9. Postal codes are required by law.  No Postal Code will delay delivery.  Postal codes MUST be on the last line of the address beside the province or state.  No other information such as "Attention John Doe" should be placed below the postal code.  Letters addressed this way will be rejected by the sorting machines and will delay delivery as well.  The country name "Canada" is not required on Canadian mail.
  10. If you have a large mailout please notify the mailroom a minimum of 24 hours in advance, so we can ensure the necessary resources are available to process your mail. For mailouts greater than 1000 pieces we require a minimum of one week notice to ensure we have the necessary postage funds.
  11. Please identify your department's mail code on all outgoing mail. You can attach a mail card to an envelope or stack of mail, or hand write your department's mail code.
  12. Please contact Central Stores with any questions or concerns.

In-Valley Mail

     In Valley Mail     The pdf shows which areas are designated as In-Valley Mail.

Canada Post Information

The Canada Post web site will provide you with current letter rates, postal code information, and shipping information.

Did You Know ...

  • In the fiscal year 2006, Okanagan College (Kelowna Campus) sent out 139,649 mail items.
  • The three departments that sent out the largest volume of mail for fiscal 2005 are:
         -  Registration and Records - 35,750 pieces of mail
         -  Finance - 22,175 pieces of mail
         - Extension Services - 16,430 pieces of mail
         -  Admissions - 15,167 pieces of mail
  • The most pieces of mail sent out in one month by a department is Registration ahd Records with 12,165 pieces of mail.





    Last Updated : Thursday, September 04, 2008