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Items to Consider |
Who to Contact/Where to go |
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Booking the Room: Check to see if the space is available for the time and date you require it. |
Go to MyOkanagan, Employee Tab, Facilities, Find a Room |
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Are additional chairs, tables, podiums or lecterns required? Doe the configuration of the room need to be changed? |
Contact facilities@okanagan.bc.ca and submit an online Work Request at least one week prior to your event |
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Do you have audio-visual requirements? |
Many of our rooms are fully equipped with A/V equipment. If you require specialized A/V gear, check our AV Booking system to see if we have what you require. |
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Sandwich boards announcing your event and directing participants to the correct building. |
Contact facilities@okanagan.bc.ca or submit an online Work Request at least one week prior to your event |
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Help with hanging any banners |
Complete an online Work Request one week prior to your event |
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Request to advertise on the KLO electronic signage road sing. |
Submit a request to publicaffairs@okanagan.bc.ca |
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Are special parking arrangements necessary? |
Contact John Caspers |
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Rental and set up of tents from Avalon. |
Contact Graham Kershaw at for approval and then Contact Avalon rentals directly |
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Picnic tables arranged for your event |
Complete an online Work Request one week prior to your event |
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Fencing |
Contact facilities@okanagan.bc.ca to get approval and a recommended source for the fencing. |
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Refreshments |
Contact Susan Kane Manager, Food Services |
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Liquor license for special events or any event where there may be more than 200 participants. |
Contact facilities@okanagan.bc.ca
Click here for the Liquor Application |
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Security |
If extra security is required for an event, there will be a charge to the requesting department. Please submit the online Work Request at least two weeks before the event. |
