Terms of Reference

Learning and Teaching Advisory Committee
Terms of Reference

  1. The Role of the Advisory Committee is to advise the Director of Learning and Applied Research of the needs of instructional staff and potential activities intended to address those needs.

    1. To communicate ideas, opportunities and issues that lead to inclusive, innovative and effective educational practices between the Okanagan College community and the Learning and Applied Research Unit.

    2. To recommend initiatives that enhance student success and address the needs of diverse learners.

    3. To support the Learning and Applied Research unit in the investigation and promotion of current and effective practices in Learning and Applied Research that enhance student success.

  2. The purpose of the Advisory Committee is to advise the Director of Learning and Applied Research on strategies related to Learning and Applied Research.

  3. The Advisory Committee regular membership shall normally consist of not fewer than seven members drawn from more than one Okanagan College region and will intend to include diverse members experienced with the needs of learners.

    1. All portfolios on campuses may have representation on the Advisory Committee.
    2. Non-instructional portfolios and departments may have community representation.
    3. The Program Dean or Director will appoint members of the Learning and Teaching Advisory Committee to bring input from their department.
  1. Advisory Committee membership terms:

    1. Two years with an option to extend the term for an additional year, for a total of three years.

    2. A one year break is required before rejoining the Advisory Committee after the one year renewal.  This will ensure opportunities for new members to participate and contribute fresh ideas.

    3. Instructional staff or employees may be asked to attend for ideas or expertise in a particular area as needed. 

  2. The Director of Learning and Applied Research and the Director of IT Services will co-chair the Learning and Teaching Advisory Committee.

    1. A consensus of the Advisory Committee is required for recommendations and decisions.

    2. If required, a vote by private ballot will be used.

      1. 50% + 1, not binding and is a recommendation only.

    3. The co-chairs do not have voting rights, however the Director of Learning and Applied Research will make final decisions, taking into account the recommendations of the Advisory Committee.

  3. There will be a minimum of three meetings per year.

    1. Additional meetings may be held as required.

  1. A quorum to hold an Advisory Committee meeting shall be 50% attendance, excluding co-chairs.

    1. One co-chair must be in attendance at all meetings.

  2. A series of absences by an Advisory Committee member may result in a review of membership by the Director of Learning and Applied Research.

  1. In collaboration with the Advisory Committee co-chair, the Director of Learning and Applied Research shall arrange for the meetings, the preparation of an agenda, and the preparation of minutes of the meetings.

    1. Meetings will be scheduled on a yearly basis, one year in advance based on Academic calendar.

    2. Agenda and reminder of the Advisory Committee meeting will be circulated to the members a minimum of one week in advance of meeting.  Members will accept or decline the notification.

    3. Minutes of the Advisory Committee meeting will be circulated within four weeks after a meeting. 

  2. Minutes will be stored electronically within the Learning and Applied Research Unit and will be posted on the Learning and Applied Research website.

  3. A task force will review the Learning and Teaching Advisory Committee for effectiveness after the new model is established and running for one year.