Forms

Courses

New for January 2012 are PDF versions of the new course, course revision, and course deletion forms. Please download the appropriate form and give it a test drive. You require Acrobat Reader version 9 or higher to use these forms.

Note also that there are no instruction sheets for these documents; they are designed to be intuitive and come with tooltips that appear as you hover your mouse over a field. Fields which are required are surrounded with a red border. Apologies to those with colour-blindness; we haven't figured out how to change the colour of the border.

If you have problems with these forms, please contact Rick Gee (local 4634 or rgee@okanagan.bc.ca ) as quickly as possible. These forms have been tested relatively thoroughly but they undoubtedly contain a few unintentional errors. Note: if you download a form and then need to make another proposal of the same kind, you may wish to download a new form. Errors are being corrected and improvements are being made as necessary. Check the "version date" on the forms.

Once the forms are deemed workable, the DOC files mentioned below will be removed from this website and the DRAFT watermark removed from the PDF documents. In the meantime the DOC files will remain for emergency use, that is, for proposals which break the new forms but which must be processed quickly. At the same time, development will continue on the program-related forms. Those interested in bate testing the program-related forms should contact the EdCo chairm, as noted above.

Delete course PDF
Revised course PDF
New Course PDF  

Wording

You may be interested in some useful definitions and wording.

Cross-listing

Cross-listed courses have the same course title, calendar description, course content, level (first digit of the course number), and credit value, but department subject codes and course numbers may differ. Cross-listed courses are identified as such in the Okanagan College Calendar.

• Cross-listing proposals must have the approval of all relevant departments, portfolio curriculum review bodies, Education Council standing committees and Education Council.
• Course content, calendar description, format, contact hours, methods of evaluation, and selection and recommended assignment of faculty will reside with the originating department.
• A full calendar description will be provided for the courses in all departments using the cross-listed course. The course description for XXX should conclude “This course is also offered as YYY. Students with credit for YYY cannot take XXX for further credit.”
• Okanagan College will maintain a table of cross-listed courses to ensure:
  • Credit will be granted only once for the cross-listed courses.
  • Students will continue to meet program requirements for the number of courses taken outside the portfolio or outside the area of specialization.
  • A cross-listed course may only be used once to meet the requirements for a Major/Minor/Emphasis/Specialization/Option.
• The costs involved in offering a cross-listed course will be negotiated between the departments.
• Faculty members capable of teaching the cross-listed course need only exist in one department.
• Okanagan College will maintain a record of the consultation and agreement between the cross-listing departments.

Older forms

These course forms are in Word 2003 format (with a doc extension.) It would help the Education Council Office if you could please complete these forms and then save them as Word 2007 or 2010 (docx) files.

Course forms

Course Revision Proposal form
Guide to completing a Course Revision Proposal form

New Course Proposal form
Guide to completing a New Course Proposal form

Course Deletion Proposal form
Guide to completing a Course Deletion Proposal form

The course forms were last revised on 2008 10 29, correcting spacing problems, providing space for an online comment by the Dean, and correcting some summation errors.

Please note that the course forms use form fields. While the general opinion is that these make easier-to-use forms, there are some complications with using these fields, most notably that the text you enter will not be spell-checked. Nor will the grammar be checked.

As a workaround for the spelling problem, some people are creating the text within a separate document, checking it there, copying it, and then pasting it into the form field. Of course, this too has its problems as you cannot paste text containing a section break into a form field

Formatted text that is pasted into a form field usually loses its formatting. This is a particular problem with course outlines which may also contain section breaks.

A Microsoft KnowledgeBase article notes these and other problems with form fields.

Programs

These program forms are in Word 2003 format (with a doc extension.) It would help the Education Council Office if you could please complete these forms and then save them as Word 2007 (docx) files.

Program Revision Proposal

New Certificate Program Proposal

New Non-Degree Program Proposal Despite the name, this form is used for diplomas and not for certificates, which have their own form.

New Baccalaureate Degree Full Program Proposal

Both the Non-Degree and Baccalaureate Degree Full Program Proposals will be available for public viewing and comment through the Post-Secondary Institution Proposal Systems (PSIPS), the FAQ for which is available here . The necessary ministry documents are available under the Guidelines/Templates menu on that page.

Policies

If you are developing policies which need to be approved by the Academic Regulations and Policy (ARP)  standing committee and then Education Council, the template policy is available here and its cover page is available here . Both are docx files, at least for the moment. 

.