Office Administration Certificates

Business Grad

Office Administration Certificates

Graduates of Office Administration programs have excellent communication skills, are proficient in a variety of software programs and possess a good knowledge of the business environment. Office Administration graduates are key members of business organizations, have up-to-date skills, are able to solve problems and exercise good judgment.

Choose from entry-level programs to specialty programs. Office Administration programs ladder from one certificate to another as well as to other programs within Okanagan College and other institutions. Taking an Office Administration program will be your first step towards a new career with exciting options.

Students enrolling in Office Administration programs include recent high school graduates and career changers as well as mature students wishing to add technical skills to their resumes. Program lengths vary from 17 to 37 weeks. Office Administration programs are eligible for student funding and are offered in the classroom in Salmon Arm, Vernon, and Kelowna.

All Office Administration programs and courses are also available online. For information on online options, contact our Online Coordinator by email at oadm@okanagan.bc.ca or by phone at (877) 755-2266.

Some of the Office Administration courses are recognized for transfer credits by other programs such as Business Administration at Okanagan College as well as associations such as the Canadian Payroll Association and the Certified Bookkeepers' Association.

Online Office Administration Courses

Choose from a wide variety of online courses in business related subject areas such as business office software applications, accounting, office processes and technology. You may take courses individually for personal or professional development or you may work towards one of our seven Office Administration certificates.

All Okanagan College Office Administration Certificates, including Legal and Medical Administrative Assistant, may be completed by taking courses online.

Online courses offer a very flexible alternative to attending school full time. You may complete your course work on your own schedule - evenings, weekends or holidays - whenever and where ever it is convenient for you. Our online classrooms use the sophisticated class management software. Your online classes are instructor-led by fully qualified, experienced, post secondary instructors, and are interactive and engaging.

Online students may work from any location they choose as all course materials, activities and assignments are online. You are required to come to the College only to write supervised final exams. Online courses do have specific start and end dates, but there are multiple start dates for all courses (see registration form links below for specifics). You may register for and complete courses one by one as long as you have the course prerequisites. Online courses are not eligible for student loans.

Follow the links below to see registration forms containing course costs and start dates, planning calendars and course equivalents. Registration instructions are located on the last page of each certificate registration form.

For further information about Okanagan College Office Administration Online courses, please email oadm@okanagan.bc.ca or phone 1-877-755-2266.

Links:

BCcampus General Information links to external site
BCcampus ABT Collaborative Home Page links to external site

Certificate Programs:

Administrative Assistant Certificate

The Administrative Assistant (ADAC) Business Studentsprogram prepares students for employment in a wide variety of business settings. Graduates of the ADAC program are employed as administrative assistants in private, school and government offices, real estate offices, service businesses, forestry companies, insurance agencies, banks, investment, radio and television offices, plus many others.  

Students in the ADAC program learn essential business skills such as verbal and written communication, administrative office procedures, computer software applications, manual and computerized accounting, payroll, Web page maintenance, transcription, business correspondence.

Graduates from the ADAC program immediately begin a career in the business world. In fact, 90 percent of ADAC graduates from the past two years were employed in business offices very soon after graduation.  Some ADAC graduates have established and run very successful businesses.

Some ADAC graduates continue their education as ADAC courses are recognized by other programs such as Legal Administrative Assistant, Okanagan College Business Administration, Certified Bookkeepers and the Canadian Payroll Association.

The full daytime ADAC program is offered at all four Okanagan College Campuses: Salmon Arm, Vernon, and Kelowna.  Daytime students attend classes for six hours a day, Monday through Friday for ten months, usually from September to June each year.

ADAC courses can lead to further education in:

  • Legal Administrative Assistant - Corporate/Conveyancing
  • Legal Administrative Assistant - Litigation
  • Payroll Management Certification www.payroll.ca
  • Professional Bookkeeping Certificate www.cibcb.com
  • International Association of Administrative Professionals (IAAP) certification www.iaap-hq.org/
  • Business Administration Certificates, Diplomas and Degrees

Receiving credit for previous training is possible by writing a challenge assessment for the following courses:     

  • OADM 110 Communications
  • OADM 130 Business Math & Electronic Calculators
  • OADM 135 Records Management
  • OADM 136 Office Procedures
  • OADM 140 Accounting
  • OADM 167 Computer Essentials & the Internet
  • OADM 168 Database
  • OADM 169 Spreadsheets
  • OADM 181 Job Search

Secondary school students may receive credit for the following:

  • OADM 174 with proof of keyboarding of minimum of 40 net words per minute
  • OADM 175 with proof of word processing course
  • OADM 140 with a minimum 70% in Accounting 11 AND Accounting 12

Please email the Office Administration Department at oadm@okanagan.bc.ca if you require specific information on Prior Learning Assessment.

Career Opportunities with the Administrative Assistant Certificate

  • Administrative Assistant
  • Account Payable/Receivable Clerk
  • Accounting Clerk
  • Receptionist
  • Financial Services Clerk
  • Payroll Clerk
  • General Clerk
  • Government Clerk

Admission Requirements for the Administrative Assistant Certificate

  • B.C. Secondary school graduation, or equivalent, or 19 years of age and out of secondary school for at least one year as of the first day of classes.
  • English 11 with minimum 50% or alternatives; or a minimum score of 70% on an Okanagan College Office Administration English entrance test.
  • Touch typing and a keyboarding speed (20 wpm) is desirable.
You may write the basic reading comprehension and basic math assessment at any Okanagan College campus (Salmon Arm, Vernon, and Kelowna) or in a supervised setting in your community.

Prior Learning Assessment (PLA) Credit for previous learning. PLA may involve an evaluation exam, interview and/or portfolio assessment.

Please contact the Office Administration department at oadm@okanagan.bc.ca or by phone toll free (877) 755-2266 for further information.

Administrative Assistant Program Costs

Total Cost for the Administrative Assistant Certificate is approximately $6,685*

Costs include:

  • Tuition $3,833.20*
  • Texts approximately $1800* if purchased new – used texts are available
  • Dental/Extended Health $251.40* (may be waived) (onsite only)
  • Student activity, printing, parking, and other ancillary fees $800** (onsite)

Eligible for StudentAidBC student loans (on-campus program)
Eligible for sponsorship through government and private agencies

Requirements include:

  • Software including Office 2013, Sage, and QuickBooks
  • High-speed Internet
  • PC with sufficient memory and processing speed (please note that Macs are not recommended nor supported)

  * Note:  Costs are estimated and subject to change.
** Note:  Student fees vary between campuses and include education technology, activity, student association and other fees.  For exact figures, check with the campus office of the centre that you wish to attend.



Accounting Assistant Certificate (Online Only)

Business Students

The Accounting Assistant Certificate (AAC) program is an online-only certificate designed for students who have some prior business education or experience, and who wish to specialize as accounting assistants.  Upon graduation, you will be ready to begin immediate employment with a small, medium or large company performing accounts payable, receivable, payroll or general accounting assistant duties.  Graduates of this program may also choose to begin their own home-based bookkeeping business. 

Credits for Accounting Assistant courses are possible towards Okanagan College's Administrative Assistant Certificate program and some Business Administration programs.  Some courses are also recognized by the Canadian Institute of Bookkeepers and the Canadian Payroll Administration Association.

Courses in this program include: business math and calculators, manual and computerized accounting, spreadsheets, databases, and payroll. You will also participate in a 3-week practicum in an accounting or business office.

Online courses are available from September to June each year, with applications and registrations accepted year-round.

Click this link to access the brochure and registration form for ONLINE Accounting Assistant Courses

For further information about online courses, email oadm@okanagan.bc.ca or phone (877) 755-2266.

Career Opportunities with the Accounting Assistant Certificate

  • Account Payable/Receivable Clerk
  • Accounting Clerk
  • Payroll Clerk
  • Home-based employment
  • Financial Services Clerk
  • Real Estate Assistant
  • Government Clerk

Admission Requirements for the Accounting Assistant Certificate

  • Graduation from Grade 12 (or equivalent); or mature student status (age 19 and out of full-time high school for at least one year prior to commencement of the program). 
  • A minimum of 67 % in Applications of Math 11 (please see calendar for more options).
  • A minimum 67% in English 11 or alternatives; or a minimum score of at least 70% on a basic English comprehension assessment.
  • Proof of completion of a computer fundamentals course such as OADO 167 and a word processing course such as OADO 175 or equivalent. Keyboarding speed (20 wpm) is desirable. Mature students are encouraged to contact the department for a review of prior learning.

You may write the basic reading comprehension and basic math assessment at any Okanagan College campus or in a supervised setting in your community.

Prior Learning Assessment
(PLA) Credit for previous learning. PLA may involve an evaluation exam, interview and/or portfolio assessment.

Please contact the Office Administration department at oadm@okanagan.bc.ca or by phone at toll free (877) 755-2266  for further information.

Accounting Assistant Program Costs

Total Cost for the Accounting Assistant Certificate is approximately $4,100*

Costs include:

  • Tuition $3,100*
  • Texts approximately $1000* if purchased new – used texts are available
  • May be eligible for sponsorship through government agencies
  • Online students are not student loan eligible
* Note: Costs are estimated and subject to change


Accounting/Bookkeeping Certificate (ABC)

Quick Facts 2017-18

The Accounting/Bookkeeping Certificate(ABC) program is designed for students who have some prior business education or experience, and who wish to specialize as accounting assistants or bookkeepers.  Upon graduation, you will be ready to begin immediate employment with a small,medium or large company performing accounts payable, receivable, payroll or general accounting assistant duties.  Graduates of this program may also choose to begin their own home-based bookkeeping business.  

Courses in this program include: business math and calculators, manual accounting including payroll, spreadsheets, essential office and job search skills, as well as two different accounting software programs, and a capstone course.  You will also participate in a 3-week practicum in an accounting or business office. Credits for Accounting Assistant courses are possible towards Okanagan College's Administrative Assistant certificate and some Business Administration programs.  Some courses are also recognized by the Canadian Institute of Bookkeepers and the Canadian Payroll Administration Association.

The full-time Accounting/Bookkeeping Certificate program is offered at the KLO campus in Kelowna. Students attend classes for six hours a day, Monday through Friday for 20 weeks (600 hours) from September to mid-February.

For further information about the on-campus Accounting/Bookkeeping certificate program,email oadm@okanagan.bc.ca or phone (877) 755-2266.

Online Attendance Option
Students wishing to complete an accounting certificate via online learning are advised to apply for the Accounting Assistant Certificate program. 

Career Opportunities with the Accounting/Bookkeeping Certificate

  • Account Payable/Receivable Clerk
  • Accounting Clerk
  • Payroll Clerk
  • Home-based employment
  • Financial Services Clerk
  • Real Estate Assistant
  • Government Clerk

Admission Requirements for the Accounting/Bookkeeping Certificate

  • Graduation from Grade 12 (or equivalent); or mature student status (age 19 and out of full-time high school for at least one year prior to commencement of the program).
  • A minimum of a pass in any math 11 course or equivalent or a minimum score of 70% on an Okanagan College Office Administration math assessment.
  • A pass in English 11 or an equivalent Advanced Level Adult Basic Education English course or a minimum score of at least 70% on an Okanagan College Office Administration English assessment.
  • OR Completion of an Okanagan College Office Administration certificate.

Please contact the Office Administration department at oadm@okanagan.bc.ca or by phone at toll free (877) 755-2266  for further information.

Accounting/Bookkeeping Program Costs

Total Cost for the Accounting/Bookkeeping Certificate is $4000*

Costs include:

  • Tuition $2072*
  • Texts approximately $1200* if purchased new – used texts may be available
  • Printing fees, Dental/Extended Health (may be waived), student activity and other ancillary fees $600**
Eligible for sponsorship through government agencies
Eligible for student loans

* Note: Costs are based on an estimate and are subject to change

** Note:  Student fees vary between campuses and include education technology, activity, student association and other fees.  For exact figures, check with the campus office at the College campus that you wish to attend.




Office Assistant Certificate

Career Opportunities
Admission Requirements
Program Costs
Quick Facts 2017-18

The Office Assistant Program (OAC) is a 17-week program for students who have no prior business education or experience. This program is designed to be an introduction to Office Administration, and may be completed on-campus or online.

Students in the OAC program learn essential business skills such as business English, business correspondence, computer essentials, Internet, office procedures, word processing, business math, and spreadsheets.

Graduates of the OAC program will be employed as receptionists and office assistants in business of all types and sizes.

The full daytime Office Assistant program is offered at all four Okanagan College Campuses: Salmon Arm, Vernon, Kelowna and Penticton.  Daytime students attend classes for six hours a day, Monday through Friday for 17 weeks, beginning in September each year.

Online Office Assistant Courses

The entire Office Assistant certificate program is also available  to distance students through the Online program

Online Office Assistant Courses Information Brochure and Registration

If you would like more information on the online options, please contact our OADM Online Coordinator by email oadm@okanagan.bc.ca or phone (877) 755-2266.

Career Opportunities with the Office Assistant Certificate

  • Administrative Assistant
  • Receptionist
  • Real Estate Assistant
  • General Clerk
  • Government Clerk

Admission Requirements for the Office Assistant Certificate

  • Graduation from Grade 12 (or equivalent); or mature student status (age 19 and out of full-time high school for at least one year prior to commencement of the program).
  • A pass in English 11 or an equivalent or a minimum of 70% on an Okanagan College Office Administration English assessment.
  • Touch typing and a keyboarding speed of 20 wpm is desirable.

You may write the basic reading comprehension and basic math assessment at any Okanagan College campus or in a supervised setting in your community. 

Prior Learning Assessment (PLA) Credit for previous learning. PLA may involve an evaluation exam, interview and/or portfolio assessment.

Please contact the department at oadm@okanagan.bc.ca or by phone at (877) 755-2266 for further information. 

Office Assistant Program Costs

Total Cost for the Office Assistant Certificate is $3337*

Costs include:

  • Tuition $1,761.20*
  • Texts approximately $1000* if purchased new – used texts are available.
  • Dental/Extended Health $125.70* (may be waived)
  • Student activity, parking, printing and other ancillary fees $400**

Eligible for StudentAidBC student loans (on-campus program)
Eligible for sponsorship through government and private agencies

* Note: Costs are estimated and subject to change.  Online course tuition costs are slightly higher; however, online students pay fewer ancillary fees.  Contact the online course coordinator at oadm@okanagan.bc.ca for detailed online course costs.

** Note:  Student fees vary between campuses and include education technology, activity, student association and other fees.  For exact figures, check with the campus office at the College campus that you wish to attend.



Legal Administrative Assistant Certificates

Legal Administrative Assistant – Litigation specialist

The Litigation Legal Administrative Assistant (LAA) certificate program is designed for students with prior office administration experience or training and who wish to work in a legal office environment. Graduates of the Litigation Certificate Program work in legal and government offices assisting lawyers who are involved with a variety of legal cases. Legal Administrative Assistants are also known as legal secretaries.

The Litigation Legal Administrative Assistant certificate program consists of six courses:

  • LSEC 117 Introduction to Litigation
  • LSEC 101 Advanced Litigation
  • LSEC 112 Family Law
  • LSEC 116 Litigation Legal Office Procedures
  • LSEC 120 Personal Injury
  • LSEC 130 Litigation Law Office Practicum

View the calendar for more information about these courses. The Litigation Certificate program is a 19-week, full-time program, offered from 8 a.m. to 3 p.m. Monday to Friday, September to mid-January each year at the KLO Campus in Kelowna.

Online Courses:

Visit the following websites to learn more about ONLINE Legal Administrative Assistant courses:

Legal Administrative Assistant – Corporate/Conveyancing specialist

The Corporate/Conveyancing Legal Administrative Assistant (LAA) program is made up of six courses. Graduates of the Corporate/Conveyancing program typically work for lawyers and other professionals who deal with property transfers and registrations.  Government offices, property managers, notaries public, large public companies and real estate firms may also employ graduates of this program.

The Corporate/Conveyancing Legal Administration Assistant certificate program consists of six courses including:

  • LSEC 140 Introduction to Conveyancing
  • LSEC 141 Advanced Conveyancing
  • LSEC 145 Solicitor Legal Office Procedures
  • LSEC 152 Corporate Law
  • LSEC 160 Wills and Estates
  • LSEC 131 Law Office practicum

View the calendar for more information about these courses. The Corporate/Conveyancing Certificate program is a full-time program, offered from 8 a.m. to 3 p.m. Monday to Friday, mid-January to June each year at the KLO Campus in Kelowna. All Legal Administration Assistant Corporate/Conveyancing Certificate courses are also offered online. (Please note that there are limited spaces available in online legal courses.)

Visit the following websites to learn more about ONLINE Legal Administrative Assistant courses

Career Opportunities with the Legal Administration Assistant – Corporate/Conveyancing and/or Litigation Certificate

  • Conveyancing Administrative Assistants in law, government or private business offices.
  • Litigation Administrative Assistants in law offices specializing in family law, personal injury or civil law
  • Government Office Clerks
  • Real Estate Office conveyancers or assistants
  • Legal Administrative Assistants in law offices specializing in wills, estates or corporate law
  • Assistants to Notaries Public 

Admission Requirements for the Legal Administration Assistant– Corporate/Conveyancing and/or Litigation Certificate Programs

The entrance requirements for the Legal Administrative Assistant Certificate are currently under review. Students wishing to enroll in the Legal Administrative Assistant certificate programs must have the following prerequisites:

  • Successful completion of Okanagan College's Office Assistant Certificate or equivalent OR
  • B.C. Secondary school graduation, or equivalent, or 19 years of age and out of secondary school for at least one year as of the first day of classes. AND
  • A minimum keyboarding speed of 35 new words per minute AND
  • A minimum score of 50% in English 11 alternatives; or a minimum score of 70% on an Okanagan College Office Administration English entrance test. AND
  • ONE of the following:
    • One full year of administrative assistant/secretarial experience within the past three years OR
    • A score of at least 70% on an Okanagan College Office Administration computer essentials entrance test AND a score of at least 70% on an Okanagan College Office Administration word processing entrance test.

Legal Administration Assistant – Corporate/Conveyancing and Litigation Costs

Legal Administrative Assistant On-Site Certificate Program
Length Costs
Litigation Certificate   
(includes tuition, costs for texts, printing, student activity, parking and other ancillary fees**)
19 weeks $3172*
Corporate/Conveyancing Certificate
(includes tuition, costs for texts, printing, student activity, parking and other ancillary fees**)
20 weeks $3590*

There is a different fee structure for online Legal Administrative Assistant courses.  Please contact the online coordinator at oadm@okanagan.bc.ca. (877) 755-2266 for full online course details.

Eligible for StudentAidBC loans (on-campus program)
Eligible for sponsorship through government and employment agencies

* Note: Costs are estimated and subject to change.  Online course tuition costs are slightly higher; however, online students pay fewer ancillary fees.  Contact the online course coordinator at oadm@okanagan.bc.ca for detailed online course costs.

** Note:  Student fees vary between campuses and include education technology, activity, student association and other fees.  For exact figures, check with the campus office at the College campus that you wish to attend.




Medical Administrative Assistant Certificate

Career Opportunities
Admission Requirements
Program Costs
Quick Facts 2017-18

Medical Administrative Assistant (MAA) is a 480-hour online specialty certificate program designed for students with prior office administration experience or training who wish to attain the skills required to work in a medical or allied health office as a medical administrative assistant. Graduates of the Medical Administrative Assistant Certificate program may work as assistants in hospital departments including admitting, diagnostic imaging and outpatient clinics or in medical general practitioner and specialist offices and in medical clinics. Graduates work for allied health professionals in facilities such as physiotherapy offices and clinics, chiropractic offices and clinics and massage therapy and naturopathy offices and clinics. Graduates may also be employed by long-term care facilities and insurance companies.

Applicants who do not meet the entrance requirements for the MAA certificate program may take the Office Assistant Certificate or a similar program to obtain the requirements for entry into the MAA Certificate.

Applicants with prior experience and training but no official transcript may meet the MAA Certificate entrance requirements by completing challenge exams in English, math, keyboarding, computer and word processing to prove competence in these areas. 

Career Opportunities with the Medical Administrative Assistant Certificate

  • Hospital departments including admitting, diagnostic imaging and various outpatient clinics
  • General Practitioner and specialist offices 
  • Medical clinics 
  • Allied health professionals such as physiotherapy, chiropractic, massage therapy and naturopathy clinics
  • Long-term care facilities 
  • Insurance companies

Admission Requirements for the Medical Administrative Assistant Certificate

  • B.C. secondary school graduation, or equivalent, or 19 years of age and out of secondary school for one year as of the first day of classes.
  • A minimum keyboarding speed of 50 net wpm.
  • One of the following:
    • One full year of secretarial experience within the past three years, or
    • Successful completion (within the past two years) of an office administration program at the post-secondary level, equivalent to Okanagan College's Administrative Assistant Fundamentals, Office Assistant or Administrative Assistant certificate programs, or
    • A score of at least 70% on English, mathematics, computer and word processing challenge examinations.

Medical Administrative Assistant Certificate Costs

Total Cost for the Medical Administrative Assistant Certificate is $3,304*

Costs include:

  • Tuition $2,297
  • Texts and materials $900* - if purchased new – used texts may be available
  • Ancillary fees $107*

* Note: Costs are based on an estimate and are subject to change