HR implements new web-based recruitment tool – POST

Human Resources launched the new Position Description and Applicant Tracking modules of the Posting On-line System and Tracking (POST) web-based recruitment tool (developed by PeopleAdmin) during the week of July 1, 2008.  The on-line modules introduce automated position description and recruitment processes for end-users involved in the recruitment process. 

For a short time period, both the old and new recruitment systems will be maintained until open postings in the old system are closed following completion of all related recruitment activities. For a full description of the POST system and information about the implementation process, please follow this link.

When accessing the employment opportunities site, a message will be displayed advising applicants that “Okanagan College is currently in the process of transitioning to a new state of the art Recruitment System.  All jobs posted after July 9, 2008 will be posted in our new system and can be viewed and applied for at www.employmentopportunities.okanagan.bc.ca.  During this transition period, please check for employment opportunities on our original page and on our new system and take special note of the application requirements for each. 

As a result of this implementation, the position description and recruitment processes are changing. For example, when you are recruiting for an open position you will begin with the development or revision of a position description. Once developed or revised, the position description will be submitted to Human Resources electronically through the new system by the hiring Manager to be evaluated and finalized. Once the position description has been finalized, the hiring Manager will be notified electronically that he/she can begin the posting and recruitment process.

The link to POST is available in My Okanagan under the Employee tab in the OC Express – Administrative Functions section as a drop-down selection under the Administration option. Once you have completed training, your account will be activated. Your initial log-in to POST will require your nine-digit Banner ID# for both username and password fields. You will then be prompted to re-set your password.  

For ease of reference following your training, on-line documentation (user guide) is available to assist you with navigating through POST functions and activities.

For individuals interested in applying to open competitions at Okanagan College, a link to the new Applicant module of POST is located in the Employment Opportunities section of the Okanagan College website. On-line documentation specifically tailored for the Applicant module is available to assist individuals with using the new system to apply to Okanagan College postings.

Human Resources recently provided two-hour training sessions specifically designed for those involved in the recruitment process.  Of the 150+ Okanagan College end-users identified, approximately 96 attended scheduled training sessions offered at various campuses between July 9 and July 16 to learn to use the new modules and to ensure their user account in POST has been activated.

Additional training sessions have been scheduled for Tuesdays and Thursdays between July 15 and December 4, 2008 at the Kelowna Campus. If you are involved in the recruitment process and have not already attended training, you will receive an invitation from Human Resources via e-mail asking you to register for one of the upcoming sessions. Your access to POST cannot be activated until training has been completed.

If you are involved in the recruitment process and were not contacted by Human Resources for one of the scheduled training sessions, please contact Lynda Lays extension 4390.

For end-users and applicants who may require assistance with the new functionality in POST, contact information is provided on-line.  This contact information is as follows:

o    For applicants – contact Human Resources at extension 4650
o    For end-users with access to POST – contact Human Resources at extension 4449
o    For end-users without access to POST – contact Human Resources at extension 4390 to schedule training prior to activating your access to POST