Security of Information - It's Everybody's Business
IT Services at Okanagan College employs many measures to safeguard the College's computing environment, including antivirus protection, secure passwords, network access controls, and an array of technical solutions at work behind the scenes.
The goal of Information Security is to help ensure the College's investment in technology is safe, the information stored internally remains private, and the institution is compliant with provincial regulations regarding security of information and protection of privacy.
IT Services Security Initiatives
Network Access & Laptop Registration
College network security is enabled in part by restricting access only to authorized devices. Authorization of your computing device occurs via regularly scheduled security updates delivered automatically to all OC PC computing devices. These updates quickly confirm the identity of devices connecting to the campus network and check for up-to-date antivirus protection.
Not sure your device is registered?
New computers, laptops and tablets are registered by IT Services before distribution. Subsequently, users are prompted at regular intervals to install security updates which confirm the identity of their computing device and check antivirus protection.
Computing devices whose identities cannot be confirmed or that don't have suitable antivirus protection are redirected to a website where they can access remedial assistance including antivirus solutions and updates.
Encryption of College-issued laptop and tablet hard drives will become mandatory in 2015. Encrypting computing devices, prevents unauthorized access to information stored on a lost or stolen device.
Encryption is the most effective way of securing data on mobile devices, which are more likely to get lost or stolen due to their portability and size. Owners of OC-encrypted devices will notice no change in performance or ease of use; however, in the event of loss or theft, all information stored on their device will be inaccessible to anyone without the encryption key.
Using encrypted USB keys and flash drives to store sensitive information is highly recommended.
Is your password strong? Is it secure? Visit the Password Checker to find out,
Privacy of Information
B.C.’s Freedom of Information and Protection of Privacy Act
Okanagan College is required to follow provincial regulations regarding protection of privacy as outlined in the British Columbia Freedom of Information and Protection of Privacy Act (FOIPPA). All members of the College community who handle information deemed private are bound by these regulations.
Read more about Accountable Privacy Management in the B.C. Public Sector.
What is Personal Information?
Personal information is defined as “recorded information about an identifiable individual other than contact information.”
Contact information is defined as “information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email or business fax number of the individual.”
A few examples of personal information include:
- student numbers
- personal email
- Social Insurance Numbers
- home phone numbers
- medical information
- and much more
Mobile technology has great convenience and value in the learning environment. However, portable devices are easily lost or stolen. If the personal information they contain is not protected, there is potential for a serious privacy breach.
Here are some tips to keep your mobile device and the information it holds secure.
- Don’t store personal information on your device
- Use a strong password
- Don’t leave it unattended in a public place or in your vehicle
- Install vendor-provided updates and patches
- Install anti-virus protection, if possible
- Encrypt the device
- Don’t use public wireless networks
- Immediately report the theft or loss of your mobile device if it contains any personal information
Have questions about information security?
If you have personal information stored on a computer or other device, and you aren’t certain it’s secure, contact IT Services for assistance.
IT Help Desk
Phone: 250.762.5445, local 4444
Find Out More
Okanagan College's Responsible and Appropriate Use of IT Resources policy
Okanagan College's Code of Ethical Practices