Responsibilities

Responsibilities

 (to be updated for 2015)



Ann oversees and is responsible for the Financial Services Department.


 
Cathy is responsible for processing bi-weekly payroll for Admin and Faculty contracts with the surname A - Z, Distance Education Tutor payments, timesheets, Invigilation payments, honoraria's and retirement payouts. Responsible for balancing pay, transferring funds to payroll bank account, sending pay statements, sending BCGEU, CSB files, WCB reporting, preparing billings and remittances, reconciling liability accounts, and preparing T4's and T4A's.



Dianne
maintains Continuing Studies Student Receivables.  Her responsibilities are processing tuition fee deferral contracts and payments, collecting outstanding accounts, processing student refunds, sponsorships and responding to inquiries related to student accounts.  Dianne also performs the monthly auditing of cashiering sessions and journal entry processing.  Dianne provides backup and assistance for other employees in Accounts Receivable. 


Sandra is responsible for processing selected Expense Claims and invoices for payment (K - O).  She maintains signing authority records and reconciles Visa cardholder statements (K - O). She liaises with suppliers and internal contacts regarding any payables issues for staff and vendors with the surname commencing with K - O.  Sandra is also responsible for issuing service contracts for vendors from K - O.

  
Donna is responsible for: planning, co-ordinating and implementing modules, functions, and enhancements associated with BANNER (Finance and A/R); providing guidance, training and assistance in utilizing this system, as well as the web-based FAST system; planning, development and administration of the financial reporting systems; co-ordinating the procedures for the administration and the reporting related to research activity; preparation of all financial reports for the Okanagan College Foundation.


  
Judy is responsible for processing bi-weekly payroll employment contracts for Support, Students, Auxiliary, Excluded, Continuing Studies, Distance Education Tutor payments, Vocational timesheets, Invigilation payments, Honorariums, Records of Employment and T4’s. Judy is responsible for employees with surnames commencing with A - L.


Kim is responsible for invoicing, collecting on and reconciling General Account Receivables for OC, which include: requests to invoice for wage recovery, travel, contracts and internal and external scholarships, and sponsorship invoices. Kim processes Financial Services deposits and audits Banner related cashiering sessions.


Kristine is responsible for processing selected Expense Claims and invoices for payment (P - Z). She maintains signing authority records, completes HST and GST returns, and reconciles Visa cardholder statements (P - Z). She liaises with suppliers and internal contacts regarding any payables issues for staff and vendors with the surname commencing with P - Z.  Kristine is also responsible for issuing service contracts for vendors from P - Z.


Laura-Jean is responsible for the audit and entry into Banner of non-integrated systems revenue –DSBs (Library, Parking, O'Tools and Cafeteria) as well as verification and entry of journal entries. Laura-Jean also opens, maintains and responds to inquiries for special purpose funds.  
VACANT is responsible for Okanagan College's budget system and data, including budget development, maintenance, posting budgets to financial system, coordination and preparation of budget documents and distribution of budget information throughout the institution.


Lisa maintains the student accounts receivables, which include receivables for academic, vocational and international students, emergency loans and returned cheques.  She is responsible for the processing of payments and scholarships, reconciling of online credit card payments and auditing of Banner related cashiering sessions.  Lisa also adjusts student accounts for various types of withdrawals, reviewing and processing student refunds and responding to inquiries related to student accounts.


Maria is responsible for processing bi-weekly payroll employment contracts for Support, Students, Auxiliary, Excluded,  Continuing Studies, Distance Education Tutor payments, Vocational timesheets, Invigilation payments, Honorariums, Records of Employment and T4’s. Maria is responsible for employees with surnames commencing with M - Z.


Mary is responsible for processing selected Expense Claims and invoices for payment (A - L). She maintains signing authority records, completes PST and GST returns, and reconciles Visa cardholder statements. Mary also liaises with suppliers and internal contacts regarding any payables issues for staff and vendors with the surname commencing with A - L.


Shelley is responsible for the audit and entry into Banner of non-integrated systems revenue - Bookstore Daily Sales of Business - as well as verification and entry of journal entries.  She maintains and responds to queries regarding Professional Development, Grants-in-Aid, and Professional Allowance funds, and provides monthly reporting of the funds.  She also prepares reconciliations and analysis of tuition revenue. 


Sandy verifies daily banking transactions such as cheques, wires, transfers and stop payments for all of the Okanagan College bank accounts.  She is also the Administrator for POS machine additions, deletions, and maintenance.  She prepares Okanagan College, OC International, EFT, Direct Deposit, and Manulife reconciliations. She also maintains and audits all financial records and prepares reports and financial statements for OC Foundation and OC Alumni Association.  Sandy prepares annual Charity Returns and Gaming Reports for OC Foundation and OC Alumni Association.


Leanne administers the student union fees including health and dental plans and co-ordinates the preparation of student invoices and statements. Her responsibilities include testing and development, statistical analysis and reporting of Banner AR, including maintenance of AR control menus and detail codes and closing of cashier sessions. Susan also reports on, and reconciles, Ministry Grant & ITAC contributions, and provides support to cashiers other than those in the Bookstore and Cafeteria.  
Vicki is responsible for managing, planning, developing and administering the payroll and accounts payable functions and systems. Also for ensuring compliance with collective agreements, internal policies, OC auditors (CICA handbook regulations), government accounting policies, and to provide direction with regard to the interpretation and application of generally accepted accounting policies.  Vicki prepares the monthly salary and benefit variance analysis and provides projections for the fiscal year.  She also administers the tracking of fixed assets and the preparation of the Statement of Financial Information, and is responsible for maintaining and administering the Signing Authority Policy.